UA Statewide ARRA Procedure D-08
This policy establishes guidelines for the reporting requirements of the American Recovery and Reinvestment Act (ARRA) compliance. This procedure applies to all reporting requirements for funding received under the American Recovery and Reinvestment Act (ARRA) of 2009.
UAA Procedures and Processes for Compliance with ARRA Management Requirements
Purpose and Scope
The purpose of this document is to set forth the University of Alaska Anchorage's procedures and processes for compliance with the management of awards issued under the American Recovery and Reinvestment Act (ARRA). The basic approach taken by the University of Alaska Anchorage (UAA) has been to develop a long-term solution with two basic principles: 1) minimize the impact of ARRA reporting requirements for Principal Investigators and departmental personnel; and 2) ARRA-type reporting requirements will likely be expanded to all federal awards; at the very least, this would include implementation by the government of full Federal Funding and Accountability and Transparency Act (FFATA) reporting requirements.
UAA has developed a series of specialized processes. This approach has required substantial effort to accommodate a manual approach to ARRA reporting. UAA's intent is that this will result in an accurate and consistent reporting process. UAA, in consortium with the other Major Administrative Units of the University of Alaska system, has developed system-based tools that allow for collection and storage of the information necessary to satisfy the requirements of the ARRA reporting. Our goal is a system-wide process which will provide substantial savings in ongoing staff support, increase reliability/consistency of data collection and will allow for future expansion as federal requirements change.
The ARRA provides federal monies to create new jobs, save existing ones, and help spur economic activity. One of the critical requirements of this act is to provide exceptional transparency and accountability. The act wants to take steps beyond standard practice, including reporting, information collection, budget execution, risk management, and specific actions related to award type.
This describes our UAA procedures in the administration of the American Recovery and Reinvestment Act funded grants. UAA currently has no ARRA funded contracts.
ARRA Quarterly Reporting Checklist for Approval of Data
All ARRA Quarterly Reports are submitted for review to the Director of Grants and Contracts using a detailed data checklist. Documentation to confirm all entries is part of the report package. Documentation takes the form of Banner Finance screen prints, QMenu reports of procurement transactions, QMenu payroll reports for the quarter, calculation of F.T.E. for each employee or vendor job created or retained, e-mail correspondance between the PI and the Grants & Contracts ARRA Administrator, and Vendor Job reporting forms, when applicable.
After the reports are approved by the Director of Grants & Contracts, the approved reports are scanned to Alesia Kruckenberg at Statewide Accounting. Ms. Kruckenberg provides the State of Alaska a copy of all ARRA reporting for the entire University of Alaska system.