This procedure establishes the University's policy for obtaining effort certifications for employees whose salaries are paid under sponsored agreements. OMB Circular A-21 (2 CFR Part 220) requires effort to be substantiated for charges to a sponsored project. 

As of October 7, 2012, effort will be certified three times per year. Certifying effort fewer times per year will allow for more accurate reporting and fewer late adjustments. It should also reduce administrative burden. 

Revision of Section D-04 of the Accounting and Administrative Manual

 

What is the process?

There are three steps to the effort certification process:

1. Run a Mid-Term Report (FGR2MTC) – This will provide the Fiscal staff at each department with a list of exempt employees (incudes faculty) on restricted funds (also known as sponsored programs).   This report can be run by the fiscal officers at the department levels either by TKL (Payroll location) or by individual employee to provide the percentage of time spent on each project. 

2. Run the actual Certification Form (FGR2CRT) – Each exempt employee on a restricted fund will need to review the effort percentages, accept or revise them, and sign the form, certifying actual percentage of effort. 

3. Forward original signed effort certification statements to Grants & Contracts within 30 days after the end of the certification period. Grants & Contracts will send out reminder emails.  Once we receive the certifications, we will scan them onto OnBase and return the originals back to the Departments for their files. 

Detailed Instructions: Grant Effort Certification Process 6.12.13

 

When do you recertify?

If a prior GEC (grant effort certification) statement has been submitted for any certification period, you will need to submit the GEC Recertification form along with the corrected GEC statement.  In accordance with OMB Circular A-21, effort needs to be accurately reported and certified.

GEC Recertification Form