Managing a subaward involves monitoring the subrecipient. It is the responsibility of the PI/Department to monitor all activities of a subrecipient for allowable, allocable, and reasonable charges to the project. This can be done via site monitoring and reporting for technical performance and required backup documentation for invoices.
OMB Circular A-133 states to "monitor the activities of subrecipients as necessary to ensure that Federal awards are used for authorized purposes in compliance with laws, regulations, and the provisions of contracts or grant agreements and those performance goals are achieved."
The University of Alaska Anchorage Principal Investigator is responsible for the following oversight:
Grants & Contracts Personnel and University PI's approval are required on all invoices prior to Accounts Payable processing the invoices for payment. Approval is granted through completion of the Subrecipient Invoice Monitoring Checklist. The Principal Investigator personally approves invoices for payment ensuring all costs are allowable, allocable and reasonable. In addition, the Principal Investigator will also confirm the following:
The terms of the UAA Subagreement Boilerplate requires subrecipients to forward the original invoice to the designated Financial contact.