This procedure establishes the University's policy for obtaining effort certifications for employees whose salaries are paid under sponsored agreements. OMB Circular A-21 (2 CFR Part 220) requires effort to be substantiated for charges to a sponsored project.
As of October 7, 2012, effort will be certified three times per year. Certifying effort fewer times per year will allow for more accurate reporting and fewer late adjustments. It should also reduce administrative burden.
What is the process?
There are three steps to the effort certification process:
1. Run a Mid-Term Report (FGR2MTC) – This will provide the Fiscal staff at each department with a list of exempt employees (incudes faculty) on restricted funds (also known as sponsored programs). This report can be run by the fiscal officers at the department levels either by TKL (Payroll location) or by individual employee to provide the percentage of time spent on each project.
2. Run the actual Certification Form (FGR2CRT) – Each exempt employee on a restricted fund will need to sign this form, certifying actual percentage of effort.
3. Upload signed Effort Certification Forms onto Sharepoint. They must be .pdf and must be scanned in landscape orientation.
For detailed steps: Grant Effort Certification Process
Frequently Asked Questions
As the project to implement Effort Certification moves forward on a Statewide level, information on the Effort Certification Project will be updated on this website.