Subawards

Header Subawards Black and White
Subawards

What is a Subaward?

A subaward is a binding legal agreement that is required when an institution or organization outside of the University is conducting a defined portion of the programmatic aspects of a sponsored project first awarded to the University.  The terms of the UAA-subaward relationships are documented in the Grants & Contracts Manual, on Subawards, Chapter 8.

Key characteristics of a subaward include:

  • The subrecipient’s performance is measured against whether the objectives of the overall sponsored program are met (subrecipient carries out a portion of the programmatic effort of the project).
  • The subrecipient is responsible for programmatic decision making relative to the subrecipient’s portion of the work.
  • The subrecipient must adhere to sponsored compliance requirements (IRB, IACUC, rebudgeting restrictions, publication, IP rights).
  • The subrecipient must use the sponsored funds awarded under the subaward to carry out their portion of the programmatic effort of the project.
Note: For more information on determining if work conducted by an institution or organization outside of the University should be procured under a subaward or other mechanism, such as a Purchase Order, see the Statewide Accounting Administrative Manual D-07,  Office of Sponsored Programs or the UAA Grants and Contracts Manual for additional information. Services not requiring a subaward are covered by the financial policy of the Procurement Department.
 

Terms-Subgrant, Subcontract, Subagreement are all Subawards!

Pass Through Entity
 Non-federal entity that provides a portion of an award it has received to a sub-recipient to carry out a specific program
Subrecipient Non-federal entity that expends federal awards received from a pass-through entity to carry out a federal program, but does not include an individual that is a beneficiary of such a program.  A subrecipient may also be a recipient of other federal awards directly from a federal awarding agency.
Tier One of a series of rows placed one above another, it defines the relationship when awards have subawards in their respective budgets.
Privity of Contract
 A doctrine of contract law that prevents any person from seeking the enforcement of a contract, or suing on its terms, unless they are a party to that contract.
FAR Federal Acquisition Regulations