The University's procedures for travel require considerable advance planning.
Organizations wishing to travel must complete and submit the attached Student Travel Forms at least four (4) weeks prior for domestic travel and nine (9) weeks for international travel. The Student Clubs and Greek Life Office will not accept incomplete travel packets. No travel related purchases will be processed or reimbursed without a completed travel packet and finalized Travel Authorization Form.
Clubs and organizations may provide funding for registration fees, transportation, lodging, meals (excluding the number of meals included as part of the registration fees), taxi, and reasonable miscellaneous expenses deemed necessary by the student organization and in accordance with University purchasing procedures. Organizations must have funding available and reflected in their account for all requested expenses prior to submitting travel forms.
Student Travel Forms
1. Complete the Travel Packet
A completed Travel Packet will have these forms and be turned in at least four (4) weeks
prior to domestic travel and nine (9) weeks prior for international travel.
1. Hold Harmless Agreement.
2. Travel Itinerary.
3. Additional Sources of Funding.
4. Proof of international student insurance (if travelling internationally.)
5. Documentation of estimated or actual cost. (For registration, lodging, airfare etc.)
6. Documentation of purpose of trip (conference information.)
2. Retain All Receipts from Travel
Turn in the receipts within ten (10) days of your return. A travel expense form will be
prepared for you to sign