ADDING A NEW PROGRAM, CERTIFICATE, OR OEC:

New degrees, certificates, and OECs require the most time and paperwork of all curriculum actions. The Board of Regents approves new degrees and undergraduate certificates. The UAA Chancellor approves OECs. The procedure for creating new degrees, undergraduate certificates and OECs is the same.

Before formally attempting to create a new degree, certificate or OEC, you must accomplish the following steps:

• Meet with the Assistant Provost for Academic Affairs, 786-1053, to discuss the proposed action.
• Complete a needs assessment to justify the addition of your new program.
• Discuss the fiscal implications of adding a new program with the department or division chair.

After this conceptual approval, the formal process to create a new degree or certificate requires a number of forms, which can be downloaded from the Governance website.

Forms required for new programs:

• Memo to UAB/GAB (whichever is appropriate)
• BOR Summary--approved with signatures (not required for PICR review)
• NWCCU Check sheet (not required for PICR review)
• Needs Assessment (not required for PICR review)
• Four-year course offering plan (not required for PICR review)
• Program level assessment plan (not required for PICR or UAB review, but must be submitted to OAA after UAB review)
• Complete catalog copy with CAR form

  CHANGING EXISTING PROGRAMS:

Forms required for changes to existing programs:

• Memo to UAB/GAB (whichever is appropriate)
• Updated assessment plan (if changes warrant--not required for PICR review)
• CAR form (one for the program change, and one for each affected course, if you're changing courses)
• Complete catalog copy (old and new--using track changes function in Word is recommended. If you need an electronic copy of your old catalog copy, go to the Governance website and look under the Quick Links section on the right. Find your program and copy and paste into a new Word document and voilà! You have an electronic copy of your catalog copy! 

If you're changing courses within the program, see the PICR Course page.

In addition to completing curriculum forms, you will also need to create/update the program assessment plan. This is not required for PICR or UAB/GAB review, but must be submitted to OAA after UAB and Faculty Senate approve the curriculum change.

  DELETING PROGRAMS:

It is important to be sure that you or anyone with a vested interest in your program do not want the program at all any more. Consider whether it could serve in a modified form (see revising courses or revisions to programs). Coordination with interested departments and planning for admitted student completion of the program is essential. 

Forms required for each program to be deleted:

• CAR form
• Updated catalog copy