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Sharing a File, the Desktop or an ApplicationBesides PowerPoints, eLive has capability of allowing instructors to display any digital document during sessions. Known as "Application Sharing," nearly any file can be shown to students at any time.
NOTE: Exceptions are video files that play, for example, with QuickTime and Windows Media Player.
Before application sharing, it is important to know what kind of files are going to be shared - PDFs, Word documents or a combination of both. This is important so that you can share:
- one application (Word, e.g.) OR
- the computer desktop
NOTE: Regardless, whatever is going to be shared must be opened first and on the desktop. The files cannot be minimized to the taskbar or dock.
To begin sharing, the application sharing icon in the toolbar must be clicked.
Clicking this icon will bring up the following window, asking what application to share.
If students need to see the program menus, the "Exclude menu bar" box must be checked.
Once the application is chosen, the eLive window will shift to the left-hand side of the monitor, with the toolbar moving from the top of the session to the left.
There will also be a notification window. This window will no longer appear if the "Never show this dialog again" box is checked. This box will disappear or OK can be clicked.
NOTE: An instructor's view is quite different from a student's. Instructor's see their entire computer desktop while students can only see the application that was shared by the instructor. If an instructor covers her/his chosen shared application, the following blackened screen will appear for students.
Once sharing, an instructor can move around that application and know that students can see it. The only exception is if the instructor moves too quickly around the application. There is some delay and instructors need to pay attention to the ESP indicators while application sharing. Here is a movie link that has specifics on ESP indicators (requires Java and is 4 minutes long).
If needed, students can also be given control of an application. Giving control is done by clicking on a student's name, right-clicking (CTRL + click on Macs) on the student's name and choosing "Give Control of the Shared Applications."
With more than one application to share, such as a Word document and a PDF file, sharing the desktop is recommended. The same toolbar icon starts the process (see above), however, the instructor must click the "Region" tab in the following window.
To share the entire desktop, the "Share entire desktop" box must be clicked.
Pros:
- Allows for many different files to be presented to students, not just PowerPoints
- Allows more flexibility in teaching, using a variety of resources
- Increases collaboration where control of application can be shared by two different students or an instructor and a student
Cons:
- Uses much more bandwidth than uploading a PowerPoint to the whiteboard
- Requires instructor to pace herself/himself depending on students' Internet connections
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