Reservation Policies

Charters

The Motor Pool Office does offer charter services. For further information contact the Transportation Department @ 786-6935.

Reservation request must be submitted on-line.  Please call 786-6935 if you have questions about the on-line reservation form.

If the requested pickup date and time is less than 24 hours from the time of the request, call the Transportation Office directly at 786-6935. Every effort will be made to fill a last minute request, however vehicle availability cannot always be guaranteed.

Rentals for less than six (6) months are classified as "short-term" and requestors are required to give a definite return date. Vehicles are reserved on a "first requested, first confirmed" basis. Thoughtful planning is advised to ensure vehicle availability since it is difficult to provide a vehicle on short notice.

You will need the following information to make a reservation:

  • Department name and phone number
  • Account number
  • Destination and purpose of trip
  • The date and time the vehicle is to be picked up and returned
  • Type and number of vehicle(s) requested and any special equipment needs.

Cancellations

When canceling a vehicle reservation, contact the Transportation Office @ 786-6935 as soon as possible.

Persons Authorized to Use Motor Pool Vehicles

Transportation Rental Vehicles are to be used for official University business only.

Authorized Renters and Drivers:

  • UAA Faculty with valid UAA identification
  • UAA Staff with valid UAA identification
  • Student groups approved by office of the Director of Student Activities

Any questions concerning this authorized list may be addressed by calling the Motor Pool Office, 786-6935. Allowing an unauthorized driver to operate a University vehicle, may invalidate the University's insurance coverage and will make the renter and/or department responsible for damages.

Vehicles Use Restrictions:

  • Vehicle may be used for official University purposes only, regardless of the source of travel funds.
  • University vehicles whether on short or long-term rental may not be used for transportation between personal residencies and the University campus or another University stations unless previously authorized.
  • Operators must observe commonly accepted rules of courtesy toward pedestrians and other drivers.
  • Operators must use and park the vehicle in a manner that will not reflect unfavorably on the University.

Off-road/Haul Road Use

The University's rental fleet contains pickup trucks and 4-wheel drive vehicles that are available for off-road/Haul Road use. Other fleet vehicles such as passenger vans and sedans are not designed to be driven off-road and should only be driven on approved paved streets and highways. Operating a vehicle off-road without prior Motor Pool Office approval may result in the suspension or loss of rental privileges.

Charters

The Motor Pool Office does offer charter services. For further information contact the Transportation Department @ 786-6935.