Academic Tuition Award Form

Tuition awards should be issued as soon as possible and submitted not later than September 10 for Fall 2014, and January 28 for Spring 2015. Please consult the academic calendar for fall, spring, and summer payment deadlines found in the semester class listing and online at http://www.uaa.alaska.edu/records/calendar.cfm. FY15 awards issued for summer sessions may only be applied to courses that begin before the last business day of the fiscal year.

  1. Beginning in FY12, the Anchorage campus allocates the Chancellor's discretionary tuition awards as dollars, not to exceed 6% of the prior fiscal year gross tuition revenue.

  2. Academic deans and administrative unit leaders are strongly encouraged to review their methods of allocating tuition awards to ensure alignment with their strategic planning efforts and enrollment management plans.

  3. Academic deans and administrative unit leaders are encouraged to allocate academic tuition awards to recruit or retain students based on: talent, merit, or leadership involvement; capacity in certain courses or programs; historical under representation in enrollment (ethnic/racial, gender, or first generation); high demand fields; or a response to new strategic opportunities. Academic units may recognize there is merit in awarding tuition waivers to graduate students, particularly to teaching assistants who teach gateway GER courses that provide revenue to the unit. Thus, there is some return on the investment.

  4. Academic deans and administrative unit leaders are discouraged from awarding academic or administrative unit tuition awards based solely on student's perceived financial need. The Office of Student Financial Assistance staff is best suited to determine a student's financial need.

  5. While there are often compelling reasons to issue full tuition awards to undergraduate and graduate students, academic deans and administrative unit leaders are encouraged to consider partial tuition awards to students when feasible to make their tuition award dollars available to more students.

  6. The Senior Vice Provost revised the practice of allocating tuition awards to external community organizations and now requires a match from the organizations for the value of the tuition waivers by using a formula, such as 1:1 or 1:1.5. The fact that some community organizations have fewer resources available to provide such a match than other organizations is considered in developing the match requirement.

  7. Student Affairs realigned the Enrollment Services/Student Financial Assistance administrative waivers and now allocates a greater percent of their available tuition awards to need-based waivers for students who are PELL Grant-eligible.

  8. Academic Tuition Awards may not be issued to students as compensation for services. For more information, visit the UA Student Employment and Scholarship/Fellowship guide available online at: http://www.alaska.edu/files/hr/personnel.hiring_process.student_employment.pdf

  9. Awarding units are responsible for tracking ATW activity and maintaining accurate award ledgers. UAA Financial Systems Trainer Brian DeZeeuw provides the following information to assist units in looking up academic tuition award dollars spent to date:

    1. Run a pre-existing TOAD query named "TBRACCD Fees by Term and detail code.tsm" and enter "ATW*" where "*" is replaced with the units detail code character. For example, the college of Arts and Sciences would use detail code "ATWC" and enter the term code required (i.e., 201103).

    2. This will produce a list of all students with an academic tuition award code of "ATWC" on their account and show you each student's charges and credits associated with that detail code.

    3. To determine the "net" dollars awarded, import the list into Excel and do a subtotal of charges and credits.

  10. To be eligible for tuition awards, students must:

  • Be admitted into a degree or certificate program
  • Be making satisfactory academic progress requirements
  • Maintain a GPA of 3.0 for an graduate program, 2.8 for school and college awards for undergraduate students and 2.5 for administrative waivers for undergraduate students
  • Have tuition charges for Anchorage campus courses
    Combinations of tuition waivers or other payments that only cover tuition will not exceed the total amount charged to the student.