Appointment Letters

Instructions: Download the draft appointment letter by clicking on the employee classification heading below, then customize the letter appropriately.  Many of the links below will lead you to the State-wide Human Resources website, so it's important to remember to download the Social Security form 1945 before leaving this page. Prior to presenting to the candidate for signature it is recommended that you have your HRS Consultant review the draft appointment letter.

IMPORTANT: Every new employee who is eligible for UA retirement benefits MUST also sign the Social Security Form SSA-1945. This form should signed by the employee at the time they sign the appointment letter. The original form must be returned to Human Resource Services. If the SSA-1945 is required it will be noted below.

ALSO: In addition to the Appointment Letter and the SSA-1945 Form, UAA Departments must also follow the instructions for new employee paperwork as provided at this site under "New Hire Paperwork".

DRAFT APPOINTMENT LETTERS
Some updates occurred June, 2007

Regular Staff Exempt or Non-exempt
plus Social Security Admin. - 1945 Form required

Term Staff, Exempt or Non-exempt
plus Social Security Admin. - 1945 Form required

Continuing Term Staff Exempt, or Non-exempt
SSA 1945 Form not required

Regular or Term Faculty (UAFT)
plus Social Security Admin. - 1945 Form required

Regular or Term Faculty (UNAC)
plus Social Security Admin. - 1945 Form required

Regular or Term Local 6070
plus Social Security Admin. - 1945 Form required

Executive Employee
plus Social Security Admin. - 1945 Form required

Temp/Extended Temp Union, Local 6070
SSA 1945 Form not required

Temporary, non-union
SSA 1945 Form not required

Extended-Temporary, non-union
SSA 1945 Form not required

Adjunct Faculty
SSA-1945 Form not required (unless the Adjunct is grandfathered into the UA Pension plan)