106 - Unauthorized & Prohibited Purchases
Procurement Services 106: Unauthorized & Prohibited Purchases
To prevent inappropriate purchases
University of Alaska Procurement Manual (not available online)
Unauthorized Purchase: An agreement, a commitment, an order for goods or services, or changes to existing contracts by any person who does not have the delegated authority to bind the university. Procurement transactions in excess of a person's delegated threshold authority or that fail to meet the requirements of small value purchases are also considered unauthorized. Small Value Purchase: Purchases of goods or services by one of the following methods:
Prohibited Purchase: Items or services that departments are restricted from purchasing Appropriated Funds: Funds appropriated by the legislature for general operating use. Includes the unrestricted funds budgeted to university departments.
Unauthorized purchases are not binding on the university. Individuals who violate this policy may be subject to personal liability for the value of the purchase. However, the purchase may be ratified in accordance with delegated authority if funds are available, if it is the best interest of the University, and the commitment would otherwise had been proper.
Unauthorized Purchase Examples
Prohibited Use of Appropriated Funds
Appropriated funds may not be used for extravagant or personal purchases, or for items or services that are not prudent or necessary to carry out university business. Examples of prohibited expenditures include, but are not limited to:
Waivers of such restrictions must be approved in advance by the chancellor or vice chancellor, campus director, or designee.
Related Policies: Finance 103: Personal Use of University Resources