Procurement Services 111: Preparation of Specifications and Response Evaluation Criteria
To establish responsibility for preparing specifications and developing evaluation criteria for bidder responses
Specifications: Descriptive information used to procure specific goods or services that may include performance, qualifications, delivery requirements, physical characteristics, packaging requirements, and operating parameters of goods.
Procurement Services is responsible for issuing solicitations for the procurement of goods and services. Solicitations include Invitation for Bid (IFB), Requests for Proposals (RFP), Request for Quotes (RFQ) or any other requests for prices, including all supporting preparing documents. Procurement Services and the requesting department share responsibility for specifications (a component of the solicitation), as well as developing evaluation criteria.
Areas of Responsibility
Response Evaluation Criteria
Procurement Services and the requesting department share responsibility for developing the evaluation criteria for the responses to an RFP. The evaluation criteria should include a method for scoring vendor responses against specific criteria. A method for scoring each evaluation criterion will simplify the evaluation process and enable the response evaluators to explain why any responding vendor was or was not selected.
111 - Preparation of Specifications and Response Evaluation Criteria