Community Campus Delegation 810: Payroll

Purpose

To specify the community campus delegation authority and responsibilities for payroll

References

Board of Regents Policy & Regulation 04.05.000
UAA Human Resources: Payroll

Policy

Delegation Authority
The Directors/President are delegated the authority and responsibility for the administration of payroll including the processing of all payroll forms and documents and the direct entry of timesheets in the Banner HR System. Exceptions to this delegation are the budgetary establishment of positions which is retained at the UAA General Accounting, Budget and Property Office and payroll adjustments (check voiding and renumbering, terminations, and labor reallocations) which are processed by UAA Human Resource Services.

The Directors/President have the responsibility to ensure that payroll forms contain appropriate approval signatures.

Responsibility is also delegated for the security and distribution of paychecks in accordance payroll distribution procedures.

Delegation Criteria
Adherence to the referenced policy, regulation and guideline including:
  1. Written delegation of signature authority on file.
  2. Accurate and timely entry of hours of work and leave in Banner HR.
  3. Security of payroll checks.
  4. Distribution of payroll checks in a timely manner.
  5. Independent verification of payroll and personnel transactions if the payroll and personnel duties are not segregated.
Applicability
All community campuses have the delegation authority and responsibility for payroll expressed in this policy unless special limits or requirements are set by the Vice Chancellor for Administration.

Effective: 10/25/2005