Frequently Asked Questions

Can I see the Write–up in a Form to Easily Edit?


You can also look at the write up in a way that makes it easy to edit.

There will be a sort video about this added to the website.

  • Move your mouse over Program Information
  • Choose Browse Program Information
  • Select Program
  • Choose Expand All to see the questions and the answers (this will not show any data charts you created). It is designed to let you quickly read what was written and click in to edit it.
  • The Program Summary does not show on this screen.

How can I see a PDF draft of the template write–up?


You can see a complete draft copy of your function template – and even save it as a PDF.

There will be a short video about this added to the website today.

  • Click on Reporting
  • Choose Program Write-Up Report
  • Choose Program Status ‘Drafts’
  • Select you program
  • Click Load Report
  • Read it in the browser or select the disk icon to choose a download option (pdf, excel, word, etc)

What is meant by “External Demand”?


External demand is defined as anything outside the UA system. So the other MAU’s or Statewide and the community campuses are considered internal demand.


How do I reset my Prioritization Plus Software password?


Call IT services call center at 786-4646 option 1 then option 3.


Did UAA look at any models other than the one developed by Dr. Robert C. Dickeson?


UAA spent the last five years looking at different ways to contain costs strategically—it actually culminated in the Cost of Programs effort, not prioritization.  Larry Goldstein visited campus years ago and spent time with all the leadership of the university looking at what prioritization might do. It wasn't until another two years went by that there was a decision to review a more dramatic approach to programmatic change and prioritization seemed to be a good way to go. UAA looked at a number of models including Responsibility Center Management.  Leadership also looked at what other universities were doing to reduce costs.  The model which provided a way to objectively look at programs was prioritization and Dickeson's was the best prioritization model reviewed. UAA contracted with Mr. Larry Goldstein on the program prioritization process.  Mr. Goldstein has completed trainings with Dr. Dickeson for many years, and uses a model based on one described in Dr. Robert Dickeson's Prioritizing Academic Programs and Services.


How do I upload and resize images?


There is a 2 minute video on how to insert images at the website and a 1.5 minute video on how compress your image size on the Support Task Force main page.

Make certain the image size is less than 1000 KB, generally 80 KB should be big enough.

  • Click into the text section of the write up.
  • IOn the far right side of the toolbar there is an ‘insert image’ button (it looks like a picture icon).
  • In the Image Manager — create a new file folder for your function.
  • Click on the file folder.
  • Upload the image.
  • You should see the image in the write-up box. If you don’t, it didn’t work. If it is very large, resize the image to make it smaller and insert again.

Can images be included in the template write-up?


The author can include 7 images in the write up. One image must be the function's organization chart - please limit the org chart to those working within the function. The other 6 images must be quantitative in nature (ex: pie chart, trend line, etc). Please be certain the image includes:

  • a clear title and legends, and
  • no footnotes (these should be included in the writeup).

The image size must be small, so consider grabbing a screen-shot of the image with your computer's snipping tool.


How many words are allowed? Updated


The Program Summary is being included in the word count so we are increasing the word count to 3,200 words. The Program Summary should be 200 words – but the software will not stop you from adding more words. Please restrict this answer to 200 words.


What are the template questions?


The template questions can be downloaded from the Support Task Force webpage. Go to the Support Task Force link on the left menu and scroll about half-way down the page.


Will numeric scoring be used?


Yes. For support functions, the evaluators will use numeric scoring based on the rubric.


Who is evaluating the templates?


Members of the Support Task Force will evaluate all of the templates. The committee is made up of support professionals and faculty. They are listed under "Members" in this website.


How do we add/change authors or approvers?


The approver can send an email to the Support Task Force requesting a change to either the authors or the approvers.