ProMAC2008 Presentation Guidelines

The sessions will be identified by a four-digit code as follows:

First digit                    T:  Tuesday

(indicates the day)        W: Wednesday

                                  R:  Thursday

Second digit               1:  Adventure Room

(indicates the room)      2:  Voyager Room

                                 3:  Resolution Room

                                 4:  Easter Island Room

                                 5:  Quadrant Room

                                 6:  Whitby Room (Poster Session)

                                 7:  Club Room I

                                 8:  Club Room II

Third digit                   A:  10:30-12:00

(indicates the time)       B:  14:00-15:30

                                 C:  16:00-17:30

Presentations in each session are given consecutive numbers following the session number.  For example, paper T5A2 is the second paper on Tuesday in the Quadrant Room at 10:30-12:00.

Session Guidelines
The sessions are 90 minutes long and include two, three, or four papers.  Depending on the number of papers in the session, the time should be divided equally for each presentation, allowing about five minutes after each one for questions.

Session Chair Guidelines
If you are chairing a session, please follow the guidelines below:

·      
● Contact the speaker before your session starts.

·      ● Check the equipment in the room.  If something does not work or if anything else is needed, contact the ProMAC volunteer responsible for your room.

·      ● Introduce each speaker.

·      ● Coordinate the time allocated to each speaker so that each has about equal time, allowing about five minutes for questions from the audience. 

·      ● Fill out the Session Summary Form and leave it on the table in the room. (The form will be given to the session chair by the ProMAC volunteer at the beginning of the session.)

Speaker Guidelines
If you are presenting a paper, please follow the guidelines below:

·      ● Introduce yourself to your session chair, and provide him/her with a brief background statement that he/she can use in introducing you to the audience.

·      ● Divide the 90 minutes by the number of papers in your session so that every speaker in the session has approximately the same length of time.

·      ● Allow about five minutes for questions from the audience after your presentation.
 

AUDIO/VISUAL EQUIPMENT

Each session is equipped with a laptop computer, an LCD projector and a screen.  Laptop has MS Office 2007 (compatible with MS Office 97-2003 and MS Office 2007) and Adobe Reader 8.0. If you need information about anything else concerning the conference, volunteers in the registration area will try to help you.

BUSINESS CENTER

The Business Center at the Hotel Captain Cook, conveniently located in the lobby, features a reception area and private workstations. The office is equipped with two DELL computers, private laptop stations, laser and color printers, fax, copy machine, and High Speed Internet access. Trained staff is available to assist guests.

ProMAC VOLUNTEERS

ProMAC Volunteers wearing black vests with the MSPM logo will assist the participants throughout the conference.  If you need help in locating the room where your session will be held or finding a replacement bulb for the projector, for example, you can contact the ProMAC Volunteers.  They will do their best to help you.  If you need information about anything else concerning the conference, a volunteer in the registration area will try to help you.