Frequently Asked Questions - Students

 

What does UAA consider directory information?

 

The following information is designated as directory information by UAA:

  • names of students 
  • dates of attendance at UAA 
  • program/major fields of study
  • degrees and certificates received including dates
  • participation in officially recognized University activities
  • academic and co-curricular awards, honors, and scholarships received and dates received
  • weight and height of students on athletic teams
  • students' electronic mail addresses 
  • hometown; city and state

What is the Solomon Amendment?

 
In addition, UAA is required by Federal law (The Solomon Amendment) to provide student directory information (name, address, telephone listing, date and place of birth, level of education, academic major, degrees received, the educational institution in which the student most recently was enrolled) to United States Military Recruiting and Reserve Officer Training Corps personnel upon their request unless the student has submitted a non-disclosure request according to UAA procedures.
 
How do I activate a directory hold or request non-disclosure?
 

Students may inform the Office of the Registrar that he/she does not give permission for the University to release his/her directory information by submitting a Confidentiality Flag/Directory Hold Request.

A written and signed request made by the student to not release his/her directory information may be given to the Office of the Registrar at any time.

Students may also activate or deactivate a directory hold through the UAOnline account, under Student Services. The requests for non-disclosure are valid until a subsequent written request to 'release directory information' is received.

 
What are the pros and cons of a directory hold?
 
By placing a directory information hold (confidentiality flag) on your account the following will likely occur:
  • you will not appear in the published university chancellor's and dean's lists, commencement program, or all other university publications.
  • you will not be eligible for enrollment and/or degree verifications, your attendance and/or degree will not be verified for insurance companies, scholarships, potential employers, etc. 
  • you will only be able to discuss your account with UA staff, in person, showing photo ID (you will not be able to talk to anyone regarding your account via phone and/or e-mail).

By revoking or not enabling the directory information hold (confidentiality flag) on your account the following will likely occur:

  • your directory information can be released to Military Recruiting and Reserve Officer Training Corps personnel (per Solomon Act requirements).
  • your directory information can be released to the public by UA.
  • your directory information can and may be released and printed in newspapers, publications, etc.
  • any UA staff member will be able to discuss your account with you via phone and/or UA e-mail assuming you correctly answer a series of questions which identify you.
What should I do if I believe my rights have been violated?
 

Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920

 
Where can I find more information? 
 
University of Alaska 'Board of Regents' Policy and University Regulation (09.04.00) regarding education records can be found at http://www.alaska.edu/bor/policy-regulations/.