Policies to be used by UAA Principal Investigators and their support staff in the administration of sponsored programs.  Internal UAA policies and procedures are frequently updated so it is important to check the link to make sure no important requirements have been added.  Agency policies and procedures include the latest guidance from NSF and NIH.  Other local, state and federal agencies may also have valuable information.  Your Notice of Award (NOA) will provide a web address for their specific instructions.

Journal Voucher Decision Tree

When do errors get corrected by Journal Vouchers?  What errors cannot be corrected by a Journal Voucher?  What is the time frame for making corrections with a Journal Voucher?  What documentation should be attached to a Journal Voucher?  Who approved the Journal Voucher in your department?

Labor Redistribution Forms-Who needs to sign and when

What does this form correct?  Does the form correction cause the Leave and Staff Benefits to also be corrected?  What is the time frame for allowable corrections of labor?  What documentation is required with the Labor Redistribution Form?

UAA Cost Transfer Policy

When an error is discovered, what is the amount of time allowable to initiate a correction?  What documentation is required? When is a Journal Voucher used?   If the error is personal services, how is this corrected?  If there is an exceptional circumstance that causes a delay in the correction process, how is this approved?

UAA Fixed Price Transfer Policy

When a Fixed Price Award has ended, what happens to the residual balance?  What is the timeframe for transferring the unexpended revenue into your unrestricted org of choice?  What object code should be used?

UAA Grants & Contracts Services Information Manual

Note:  The new, improved  UAA Grants & Contracts Services Information Manual is searchable.  Just click on a topic for instant gratification.

Reimbursable Services Agreements are the most frequent instrument for procuring services from the State of Alaska or for the State of Alaska to obtain work from UAA.

Approvals Matrix

Program Manual

National Science Foundation 

NSF Update November 2011

Updated June 2011-Research Terms and Conditions

New-Research Terms and Conditions Appendix B-Subaward Requirements

New-Research Terms and Conditions Appendix C National Policy Requirements Matrix

NSF Proposal and Award Policies and Procedures Guide NSF 11-1

Information on general award administration of National Science Foundation Awards is available at NSF 11-1 effective January 18, 2011.

Award conditions and reporting requirements specific to the American Recovery and Reinvestment Act (ARRA) Guidance on National Science Foundation restriction on charging salary to funded projects has been revised as of January 2009  The NSF's salary policy had limited summer salary to 2/9ths of the regular academic-year salary.  With the new policy, institutions now may use two-month allotment for faculty salaries throughout the 12 month year.  Compensation of salary for senior project personnel (typically faculty) will now be limited to a maximum of two months of their regular salary in any one year.  (UAA has chosen to interpret a year as the beginning of each academic year, typically mid-August, until the following summer session end.)

NSF Revised Cost Sharing Policy FAQ's

National Institutes of Health

 UAA complies with OMB Circulars A21 (2 CFR, Part 220), A-110 (2 CFR, Part 215) and A-133

• OMB Circular A-21, Cost Principles for Educational Institutions (05/10/2004) HTML or PDF (109 pages, 263 kb), Relocated to 2 CFR, Part 220 (30 pages, 384 kb)
• • This circular establishes principles for determining costs applicable to grants, contracts and other agreements with education institutions.  The principles deal with the subject of cost determination and make no attempt to identify the circumstances or dictate the extent of agency and institutional participation in the financing of a particular project.  The principles are designed to provide that the federal government bear its fair share of total costs, determined in accordance with generally accepted accounting principles, except where restricted or prohibited by law.  Agencies are not expected to place additional restrictions on individual items of cost.  Provision for profit or other increment above cost is outside the scope of this circular.
    

OMB Circular A-110, Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations (11/19/1993) (further amended 09/30/1999, Relocated to 2 CFR, Part 215

-- Where are the Attachments to A-110?

-- Where have Agencies Codified A-110?

This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies in the administration of grants to and agreements with institutions of higher education, hospitals and other non-profit organizations.

• OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations (includes revisions published in the Federal Register 06/27/2003 and 06/26/2007) (34 pages, 173 kb)

• -- June 2010 Compliance Supplement
• -- March 2009 Compliance Supplement
• -- March 2008 Compliance Supplement

• -- Appendix A: Data Collection Form (Form SF-SAC)

Annual audit of state and local governments and nonprofit organizations expending $500,000.00 or more a year in federal funds.

New-Implementation Date June 2011-Matrix of National Policy Requirementts

National Policy Requirements for Federal Awards-Implementation Date June 2011

The Federal Funding Accountability and Transparency Act (FFATA) of 2006 as amended in 2008 requires :

1. Information disclosure of entities receiving Federal funding through Federal awards such as Federal contracts and their sub-contracts and Federal grants and their sub-grantees
2. Disclosure of executive compensation for certain entitites
3. Establishment of an available website available to the public that contains information about each Federal award (USAspending.gov)

A powerpoint presentation regarding Making FFATA Transparent was presented at the NCURA annual meeting.  

An FSRS user guide can be accessed.  It is intended to be helpful to prime award recipients in their utilization of the FSRS Reporting System. Only prime award recipients will use this system.  Sub-recipients will report their information to the prime awardee.  Sub-recipients will not access the FSRS system directly.

The Federal Acquisition Regulation (FAR) is the principal set of rules in the Federal Acquisition Regulation System.  The purpose of FAR is to provide uniform policies and procedures for acquisition.  This system of 53 parts consists of sets of regulations issued by agencies of the federal government to govern what is called the "acquisition process", which is the process through which the government purchases (acquires) goods and services.  That process consists of three phases:  

1)  need recognition and acquisition planning

2)  contract formation

3)  contract administration