Cross-MAU/Cross-Department Activities in Sponsored Programs
If one MAU (the prime) writes a proposal which includes activity that will be conducted by one or more of the other UA MAUs (for example, UAS submits a proposal which includes work that will be completed by UAA & UAS), the work completed by UAF, UAA, and UAS IS NOT treated as a subrecipient. UA is one institution so no subaward or subcontract arrangement can exist even when activities cross MAUs or departments within an MAU. All costs incurred should be included in the prime MAU's proposal budget. It is helpful for the various activities to be clearly identified with each specific MAU. For proposal submissions to the National Science Foundation, a collaboration between MAUs is appropriate unless prohibited by the program competition.
In general, the F&A cost rate for the primary MAU should be used for the whole proposal unless the activity at other locations is material. However, the funding agency may require multiple rates for the proposed project regardless of materiality to the project. Agency guidelines and requirements are the primary consideration in deciding if it is appropriate to use multiple rates. In addition, if the activity at the primary campus is 90% or more of the total project then the activity at other locations is probably not material to the project and doesn't warrant the use of multiple rates. Contact UA Cost Analysis for more information.
Note: NSF requires subawardee budgets & justifications be entered in FastLane's budget section and not in the Special Information and Supplementary Documentation section!
Investigator Financial Disclosure *ONLY USE THIS FORM IF THERE IS SOMETHING TO DISCLOSE*
Required by federal regulations for investigators to disclose any significant financial interest that may present an actual or potential conflict of interest in relation to externally sponsored projects. The form must be signed and must accompany the proposal submitted to OSP for review. Obtain copy from the Office of Sponsored Programs Web-site:
Select - Investigator Financial Disclosure Form.
