25Live

25Live provides a central scheduling system for the University of Alaska Anchorage campuses (Anchorage, Kodiak, Mat-Su & Valdez). It allows departments to schedule their spaces, generate invoices, publish web calendars and populate electronic signs. It also allows students, faculty and staff to see room availability and request the use of spaces that departments have made available to request. 25Live is a highly customizable software allowing us to adapt it to fit almost any scheduling need.

All students, faculty and staff that have a UA login have access to 25Live. Simply use your UA login to access one of the below sites. We recommend the moblie site to those looking for a simpler look and quick schedule options. The test site is used for training and testing of new processes but feel free to p;lay around in it, noting done in it will be processed. 

25Live Production Website: https://25live.collegenet.com/uaa/
 
  • 10 Reasons to use 25Live
    1. Its free, 25Live is the software chosen by the Vice Chancellor for tracking the use of space and is paid for by his office and made available to departments for free.
    2. The class schedule imports into 25Live from Banner. This allows you to schedule the use of rooms around classes by easily seeing when rooms are available.
    3. UPD uses 25Live to determine when building and rooms need to be unlocked and locked. By entering your event in 25Live you are already notifying UPD that the building needs to be open. This also helps ensure that UPD knows what is going on across campus.
    4. Publish Calendars to web pages. You can create any number of calendars based on searches that can be published to the web. These calendars can be subscribed to by anyone.
    5. Create and manage workflow for your events. 25Live can automatically generate tasks to other users across the system such as Calendar requests to Advancement and notifications to Risk Management. You can even setup custom approval processes for your department.
    6. Allow users across campus to request the use of spaces when they are not in use. You control what spaces can be requested and you accept or deny those requests. This cuts down on the time you spend entering and editing events by requiring the requestors to give you all the information needed and all you have to do is approve or deny their request.
    7. Setup pricing to generate Invoices for the use of your Rooms & Resources.
    8. Easily work around Facilities Maintenance Outages for scheduling your events.
    9. Publish room schedules or events to electronic signs. Example: the room schedules that display on the iPad that are outside the room in the HSB come from 25Live.
    10. It’s used to generate space utilization reports by Facilities. The reports generate by Outlook and Google Calendars are not usable for this purpose. If the use of space is not in 25Live, Facilities will show that the space was not used.
  • Examples of Current Uses
    • UAA University Police Department, to know what is going on around campus and when buildings need unlocked.
    • UAA Facilities, to generate space Utilization reports.
    • UAA Advancement, to generate the web calendars seen from the Calendars quick link on the UAA website.
    • Many departments and campuses, to generate both public and private web calendars.
    • UAA Health Science Building to populate the display on the electronic room signs.
    • UAA & PWSC Registrar's Office, to schedule Finals.
    • UAA Registrar's Office to schedule, classes in the centrally scheduled classroom

  Get Access to do More in 25Live

  • To Schedule Spaces

    If the spaces are already setup for scheduling in 25Live, contact the person who is responsible for your department’s setup in 25Live. If you do not know who that is, contact the System Administrator.

    If the spaces have never been setup to be scheduled in 25live you will need to go through the setup process. Since 25Live is highly customizable the System Administrator needs information from you to make sure we get you setup the way you want. To get started or schedule a demo for your department contact the System Administrator.

  • To Create a Web Calendar

    If your department already uses 25Live for room scheduling, contact the person who is responsible for your department’s setup in 25Live. If you do not know who this is, contact the System Administrator.

    If your department does not schedule rooms in 25Live, e-mail the System Administrator. Make sure to include information about what you want to go on the calendar and if you want events to go through an approval process before they appear on the calendar.

  • Interface with Other Software

    If you would like to connect 25Live with another software please email the below information to the System Administrator.

    • The software to interface with, preferably a link to the software vendor or the software itself.
    • What is the software used for?
    • What type of interface do you want?
    • What information are you wanting to send/receive?
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