University regulation establishes non-representational (Banner account codes 3008 and 4008) guidelines for food purchases such as for "staff only" functions, student functions, public functions, and special ceremonies or celebrations of importance to a campus.
The cost of refreshments may be charged to non-representational commodities or contractual services accounts for functions or events:
Involving students, and are directly related to an education program.
For which a fee is charged and the fee includes a provision for the meal or refreshments provided.
Involving students, faculty, staff and/or the public when these are official, traditional
or special ceremonies, or celebrations of importance to the University. Such events
would include meals or receptions during commencement activities, student honors events,
parent's day programs,
athletic or student leadership events, faculty awards ceremonies and similar occasions.
The approval of such expenditures against non-representational accounts must be authorized by the chancellor, vice chancellor, campus director, or other person specifically designated in writing by the chancellor to authorize such expenditures.