UAA Campus is Open

We are pleased to report the UAA Anchorage campus will open on Wednesday, Dec. 5, following last Friday's earthquake. The Chugiak-Eagle River Campus will remain closed, but classes will resume in alternative locations. Students should check UAOnline for their new meeting location. As you return to campus, we encourage you to check the web page uaa.alaska.edu/earthquakerecovery for important safety tips and resources about how to submit work requests to facilities for repairs. Please continue to check our Facebook and Twitter accounts for updates.

Office 365 - Sync SharePoint files with OneDrive client

You can sync SharePoint Online files to a folder on your computer where you can work directly in the Mac Finder, or Windows File Explorer to access the files even when you're offline. Whenever you're online, any changes that you or others make will sync automatically.

How-to setup syncing

Note: You will only need to do the following steps once per device to setup syncing on that device. After you setup syncing, the files sync automatically.

Important: Before proceeding with the following steps make sure you have configured the OneDrive client for your personal OneDrive for Business directory first. If you have not done this, or are not sure, please review the OneDrive for Business article.

  • macOS
    1. Sign-in to Office 365.
    2. Access the desired SharePoint Online site.
    3. Click the Documents, or navigate to the sub-folder you want to sync.
      SharePoint Online Site Documents Folder
    4. Click the Sync button.
      SharePoint Online Sync button
    5. If your browser requests permission to use "Microsoft OneDrive," confirm that this is okay.
      SharePoint Online Allow OneDrive client access
    6. Choose the folders you want to sync, then click Start sync.
      OneDrive Client select items to sync dialog window
      The files will sync to a folder on your Mac computer named University of Alaska in your profile (e.g. Macintosh HD/Users/UaUsername/University of Alaska)
      SharePoint site in Mac Finder
    7. To sync the files on another computer, go to that computer and follow these steps again.
  • Windows
    1. Sign-in to Office 365.
    2. Access the desired SharePoint Online site.
    3. Click the Documents, or navigate to the sub-folder you want to sync.
      SharePoint Online Documents folder
    4. Click the Sync button.
      SharePoint Online Sync button
    5. If your browser requests permission to use "Microsoft OneDrive," confirm that this is okay.
      SharePoint Online Allow OneDrive client sync dialog
    6. Choose the folders you want to sync, then click Start sync.
      The files will sync to a folder on your Windows computer named University of Alaska in your profile (e.g. C:\Users\UaUsername\University of Alaska). This folder is automatically added to the left pane in the File Explorer.
      SharePoint site in Windows File Explorer
    7. To sync the files on another computer, go to that computer and follow these steps again.

Change sync settings

To change the folders that sync for a site, or to stop syncing all files on a site, follow the steps for the desired operating system.

  • macOS
    1. Click the OneDrive icon in the menu bar.
    2. Click Preferences, then click the Account tab.
    3. To change the folders that you're syncing, click Choose Folders for that location, and then choose the folders that you want to sync. To stop syncing a site, click Stop Sync next to the site. (Copies of the files remain on your device. You can delete them if you want.)
  • Windows
    1. Select the OneDrive cloud icon in the Windows taskbar notification area.
    2. In the activity center, select More > Settings.
      (You might need to click the Show hidden icons arrow next to the area to see the OneDrive icon. If the icon doesn't appear in the notification area, OneDrive might not be running.)
    3. Click the Account tab to see a list of all your syncing sites.
    4. To change the folders that you are syncing, click Choose folders for that library, and then choose the folders that you want to sync. To stop syncing a site, click Stop sync next to the site. (Copies of the files remain on your device. You can delete them if you want.)

 Frequently Asked Questions

  • Can I change the location where I sync to?
    In most cases no. The OneDrive client will create a folder in the root folder of your user account. This folder is automatically created, and it is not advisable to try and change this to a different location. Doing so may cause some unexpected behavior.
  • Can open files be synced?

    A file that is currently opened by an application can't be synced by OneDrive for Business. To sync the file, close any application where the file is currently be used, then sync the file.

    This limitation doesn't apply to co-authoring scenarios when you use the Microsoft Office applications.

 Additional Frequently Asked Questions are available for review in the OneDrive for Business article.

 

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