Graduate School Forms
(to avoid processing delays follow the steps below)
- Download the form you need and complete it electronically or print the information clearly and legibly.
- Complete it manually or electronically, then forward for signatures.
- Most forms allow electronic signatures: (Exception is the Thesis Approval Form which
requires ORIGINAL signatures.) You must obtain all signatures from the following:
- Your advisor (and committee, if required)
- Your departmental director/chair
- Your college dean
- Once you have completed the form and obtained all signatures, retain a copy for your records. For most forms, your program or college will forward
to the Graduate School. Submission options are:
- Use campus mail and send to: Graduate School, BOC3, suite 368, OR
- Scan and email to Elisa Mattison, Graduate School Director (preferred), OR
- Hand deliver to: 1901 Bragaw Street, suite 368.
- Graduate Admission Forms
Application for Admission to Graduate School
(redirects to the UAA Admissions webpage)
Review the admission requirements for your desired program. Submit Letters of Recommendation, resumes, statement of goals to the Office of Admissions
Admissions Change Form
Use this form to:
- Change Admission Semester (Postpone)
To change or postpone your admission to a different semester, submit this form.
You must observe the postponement deadlines to avoid any penalites:
Fall semester deadline: September 30
Spring semester deadline: February 15
Summer semester deadline: July 30
- Change your Major before being Admitted
If you have submitted your application and would like to change your major before being admitting, submit this form.
- Withdraw Admission Application OR Withdraw from Degree-seeking Status
To withdraw your application to Graduate School, or if you wish to withdraw from your program of study completely after admission, please submit this form . If enrolled in coursework, remember to drop or withdraw from all classes on UAOnline. You remain responsible for paying for all coursework and fees if you do not drop or withdraw from your courses.
- Change Admission Semester (Postpone)
- Interdisciplinary Studies
Graduate Studies Plan (for Interdisciplinary Program application materials ONLY)
All other programs have official Graduate Studies Plans in DegreeWorks.
- English Proficiency Examination Exemption Request Form
AS OF FALL 2017 UAA NO LONGER OFFERS ESL CLASSES
All international students must show that they have obtained a certain level of English Proficiency.
For Master and Doctoral Degree Applicants:Minimum TOEFL Score: 79 iBT
Minimum IELTS Score: 6.5 Overall Band
An English Proficiency Examination Exemption Request Form may be submitted if the student:
- Is a Native English Language Speaker
- Has attended a regionally accredited U.S. college or university, and has
- received a "C" or better in a course equivalent to UAA's English 111 course, or
- obtained a Bachelor's or Master's Degree.
UAA does not offer conditional admission due to incomplete or low English Proficiency Test Score.
- Graduate Academic Petition Form
Deviations from academic catalog policies or requirements must be approved by submitting this form. Petitions must be approved by all signers to move forward to the next level. The Graduate School Dean has final approval on petition. Please read the catalog before you submit a petition.
(redirects to UAA Registrar's form page)
Must have all appropriate signature before submitting by the semester deadline.
- Change of Major or Emphasis Area
To change majors or emphasis area in within the same degree and within the same college after you have been admitted.
- Annual Report of Graduate Student Progress
Required annually for all students awarded Research, Teaching, Services Assistantships or Fellowships; Interdisciplinary Degree students, or for those programs wishing to document student progress/jeopardy as part of the academic process.
- Note new deadlines:
Students who started their degree in summer or fall: May 15th every year
Students who started their degree in spring: December 15th every year.
- Note new deadlines:
- Project Forms
Required for all students completing projects who are revising their committee. If new committee, use Project Topic, Research Compliance, and Committee Form below.
Required for all students who are completing a project instead of a thesis or dissertation. Must be submitted after the defense.
Replaces the traditional Signature Page for the master’s projects. REQUIRED FOR ALL PROGRAMS REQUIRING A PROJECT. This form is used to signify final approval of your project. Your program may require a traditional signature page, consult your advisor to find out if this applies to you.
REQUIRED FOR ALL NURSING STUDENTS. This form is used to signify final approval of your project. The School of Nursing may also require a traditional signature page, consult your advisor to find out if this applies to you.
Required as part of your project submission packet to the UA Institutional Repository. Complete and give to your program project liaison.
Required of ALL graduate students completing a final research project. If research categories are NOT applicable to your project, then check “NO” for each category. This form must be submitted.
- Report on Clinical Portfolio Form
Required by students in the MS Clinical Psychology program.
- Comprehensive Exam Report Form
Required for programs that require a written or oral comprehensive exam.
MANDATORY FOR ALL DOCTORAL ORAL COMPREHENSIVE EXAMS (except for qualifying exams) and dissertation or doctoral project defenses. Requests must be submitted to the Graduate School at least two weeks (ten working days) in advance of the exam. Please allow 15 days if scheduled during the summer semester.
- Thesis/Dissertation Forms
Required for all students completing theses or a dissertation and are revising their committee. If new committee, use Thesis Topic, Research Compliance, and Committee Form below.
Required for all students who are completing a thesis or dissertation. Form must be submitted after the defense.
REQUIRED FOR ALL THESIS/DISSERTATION STUDENTS. This form is used to signify final approval of your thesis or dissertation. This form now allows electronic signatures.
Required of ALL graduate students completing research. If research categories are NOT applicable to your thesis, then check “NO” for each category. This form must be submitted.
- Request for Temporary Leave of Absence
Required to temporarily suspend your studies while admitted to a graduate degree program. If you are not “continuously registered” (see catalog policy) or submit a Request for Leave of Absence, you will be removed from degree-seeking status and will have to be reinstated before resuming your studies.
- Reinstatement to Graduate Degree-Seeking Status
Submit if you have been removed from your program for failure to undertake continuous enrollment and/or not make continuous progress.
- You must have also been in good standing (overall GPA and most recent semester GSP is 3.0 or higher.
- Your last enrollment was less than two years ago. For periods over two years, you must reapply for admission to your program.
- Graduate Assistant/WWAMI Health Insurance Enrollment Form
Health Insurance Enrollment Form (please completely the read instructions below)
Graduate Assistants/Fellowships: Required for mandatory health insurance enrollment. The form must be completed no later than the tuition and fee payment deadline each semester. Under Coverage Period enter only the semester(s) listed on your signed contract letter. Graduate Teaching Assistants are personally responsible for completing their FERPA training or forfeiting their assistantship.
WWAMI Students: Under Coverage Period, enter monthly only or annual if the coverage period does not coincide with the listed Dates of Coverage. You must enter beginning and end dates of monthly coverage e.g. 10/1/2017 to 6/30/2018. If you choose semesters, e.g. enrollment for coverage during Fall and Spring semesters, United Healthcare requires that you submit two enrollment forms.
- Graduate Student Employee Workload Exception Request Form
Required when requesting a waiver of the UAA student employment guidelines in allowing a graduate student who has been awarded an assistantship to work more than 20 hours per week or 40 hours per pay period. International students on F-1 or J-1 visas are not permitted to work more than 20 hours per week and therefore are not eligible for this exception This form in not needed during summer employment. This form is not applicable for GA's having outside employment during their contract which is on violation of their GA employment award letter.
- Advancement to Candidacy
Advancement to Candidacy (Master’s - Anthropology and Mechanical Engineering) See your program advisor for information.
Due at least one semester before the semester in which you intend to graduate. Remember to update your GSP in DegreeWorks to match your candidacy form.
Advancement to Candidacy (Psychology PhD) See PhD program coordinator for information and forms.
Per the UAA catalog, doctoral students in some programs may not advance to candidacy until they have passed written and/or qualifying exams. Due at least one semester before the semester in which you intend to graduate. Remember to update your GSP in DegreeWorks to match your candidacy form.
Application to Graduate
Application to Graduate
Students must apply to graduate to have their degree awarded. Students must be formally admitted to a graduate degree or certificate program to be eligible to graduate. Login to UAOnline and click on Student Services and Account Information. Click on Student Records and select “Apply to Graduate”.
Graduating Students Exit Survey
The UAA Graduate School is interested in your experiences as a graduate student. Our goal is to use this feedback to assess and improve the quality of graduate education at UAA. Because student input is a vital part of our program evaluation process, graduating students are strongly encouraged to complete this anonymous exit survey. (If your program has its own exit survey, please complete your program survey in addition to this one.) The results of this survey contribute to the overall program assessment we have established to maintain the quality of our graduate programs.Link to Qualtrics Survey