Academic Program Actions
The sites require log in using the regular UA username and password.
- EXISTING PROGRAM: ACCESS, REVISE (EDIT), DEACTIVATE
View, revise, or deactivate an existing program. The program management system also allows you to track where the curriculum is in the approval process and to see the workflow.
Program catalog copy should align with the templates below:
- Note: The templates provide guidance for the Catalog content that should be entered directly in the appropriate sections in the CIM system.
- OEC Catalog Template - Updated 11/10/20
- AAS Catalog Template - Updated 11/10/20
- Baccalaureate Catalog Template - Updated 11/10/20
- NEW PROGRAM: PRE-APPROVAL (PRE-PROSPECTUS)
The provost must approve a pre-prospectus, before faculty submit curriculum for a new program. The pre-prospectus requires basic information in five areas: program overview; mission/strategic alignment; student demand/State needs; student opportunities/success; and resource implications. Go to the prospectus system. (For reference, faculty can preview the questions included in the pre-prospectus.)
View curriculum dates and deadlines including for new program proposals. Keep in mind that the approval process takes time, and most new programs need Board of Regents approval and then review by the Northwest Commission on Colleges and Universities.
- NEW PROGRAM: FULL PROSPECTUS, CATALOG COPY, AND ASSESSMENT PLAN
- Expanded Prospectus: Once the pre-prospectus is approved, the faculty initiator will work together with
the dean and Academic Affairs on an expanded prospectus. The expanded prospectus includes
the answers to the pre-prospectus questions and additional questions regarding: enrollment;
capacity and quality; affected programs; program accreditation/special certifications;
assessment; implementation schedule; e-learning options; faculty and staff; and supporting
documents. (For reference, faculty can preview the questions included in the full prospectus.)
In addition to responding to the additional questions, faculty may expand their answers that rolled over from the pre-prospectus.
Required additional documents include a Board of Regents Program Action Request (PAR) and an Assessment Plan.
The dean’s office and faculty should consult with OAA as they work on the prospectus and Board of Regents Program Action Request (PAR) form. OAA will provide the latest version of the Board of Regents PAR form.
- Catalog Copy: With pre-prospectus approval, the faculty initiator may proceed with the catalogy
copy/curriculum for the new program proposal. Catalog copy is entered in the CIM Program Management System. (See the templates for OECs, associate, and baccalaureate programs on the Curriculum site under "Curriculum Handbook.")
- Assessment Plan: The Assessment Handbook and an assessment plan template are available on the Academic Assessment Homepage. The Assessment Plan is reviewed by the Faculty Senate Academic Assessment Committee concurrent with the curriculum approval process. Because it is integrally connected to the curriculum, faculty develop the assessment plan as part of developing the curriculum for a new program.
Consult with the Office of Academic Affairs early on for assistance with this process. Email OAA.
- Expanded Prospectus: Once the pre-prospectus is approved, the faculty initiator will work together with the dean and Academic Affairs on an expanded prospectus. The expanded prospectus includes the answers to the pre-prospectus questions and additional questions regarding: enrollment; capacity and quality; affected programs; program accreditation/special certifications; assessment; implementation schedule; e-learning options; faculty and staff; and supporting documents. (For reference, faculty can preview the questions included in the full prospectus.)
- ASSESSMENT PLAN: ADDING OR REVISING
- New programs will develop an assessment plan as part of the proposal process. The plan is submitted at the same time and in the electronic form as the program catalog copy.
- Existing programs may revise their assessment plans as they make other changes to their curriculum.
- If a program plans to make changes solely to the assessment plan or Program Student Learning Outcomes, submit through the curriculum management system. After selecting “Yes” for the first question to indicate the only changes are to the assessment plan, the form and review workflow are shortened.
- Since the curriculum management system is new, some program assessment plans are not yet attached in the system. To submit your assessment plan without other program changes, follow the instructions above in #3.
Contact the Faculty Senate Academic Assessment Committee (AAC) to determine if the uploaded plan must go through the AAC for review. The AAC reviews all new and revised assessment plans.
- APPROVING CURRICULUMIf you are an approver, access the curriculum management system, and select your name/role from the drop-down menu. From this site you will be able to approve all curriculum, including new and revised program catalog copy, new program prospectuses, and new and revised courses.
- CHECKING CURRICULUM APPROVAL STATUSTo check the status of curriculum proposals, you will need to go to the appropriate section of the curriculum management system: program catalog copy, prospectuses, and courses.
- ASSISTANCE WITH CURRICULUM PROCESSESFor technical assistance with curriculum processes, please contact Academic Affairs.