In the beginning, check the Proposal File
The UAA proposal reviewed and approved by the Office of Sponsored Programs (OSP) at the University of Alaska Anchorage should have determined the type of relationship UAA would have to enter into should the project be funded. Post-award Grant Coordinators will review the Proposal File to verify that a Subrecipient Commitment Form was agreed to prior to the submission of the initial proposal to the funding agency. The Director of the Office of Sponsored Programs at UAA should have already clarified if this is a vendor or a subaward relationship.
Subaward Agreement or a Professional Services Agreement--which do I request?
When to request a Subaward Agreement?
A subaward may be appropriate if you can answer yes to any of the following:
UAA requires specific documentation to certify commitment of each subrecipient. Remember, the university claims F&A recovery on only the first $25,000 of each subaward, even if the project spans multiple years.
Note regarding "Subsubrecipients": Unless substantial justification can be made, a subrecipient should generally not request any further subawarding of their portion of work. Instead, the prime awardee should budget all subawards/subcontracts so that they fall under the prime's authority.
When to request a Professional Services Agreement?
A professional services agreement may be appropriate if you can answer yes to any of the following:
Services not requiring a subaward are covered by the financial policy of UAA Procurement Services.
Can current UAA employees be paid as consultants?