Getting Started

Thinking of making program changes? Plan ahead. Major program changes usually take a full semester to complete and implement. Course changes, less time.

First, consult with your department or division leadership early in the process.
Discuss reasoning and fiscal implications before even considering the paperwork. Discuss all resource implications of your proposed curriculum action. Adding courses or credits to a program might be a great idea, but the budget may not be able to support it. Consider the impact on students currently in the program as well as students who will be admitted to the program.

Second, consult with anyone you think might be interested in or impacted by your project.

  • Colleagues
  • Associate Dean
  • PICR members
  • Other departments and faculty members, including extended campuses
  • Advisory board members

Send a notification email to uaa-faculty@Matrix.uaa.alaska.edu. This notifies UAA faculty of your intent to change your program or course.

NOTE: This only represents notification and not coordination. You must coordinate with the chair of any program your change affects and you must reflect this coordination in block 14 of the Course Action Request (CAR) form. Coordination with affected units is required even for minor changes.

Anyone concerned about or interested in your proposal has two weeks to respond. Keep all copies of coordination emails and take them to UAB with you when your curriculum is presented.

Third, consult with Assistant Provost for Academic Affairs, 786.1053, to discuss your proposal.
Begin coordination work early enough in the process to ensure you have time to complete the paperwork and are able to get on the agendas of PICR and the other approval boards (UAB, GAB, Faculty Senate, Board of Regents). The Governance Office also publishes a calendar of meetings on their website as well. Course changes do not need to be discussed with OAA.

Fourth, prepare curriculum changes for the CTC PICR committee.
PICR meets every Friday, 8 - 9:30 a.m. in UC 132N.

PICR Submission Deadlines

First Read
Submit curriculum documents including cover letter electronically to Leesa Arnes, curriculum coordinator in the CTC Dean's Office, by 9 a.m. the Monday before you plan to meet with PICR. You will be notified of your placement on the agenda.

NOTE: Large files may be difficult to send via email. Try zipping larger files. If the .zip file is still too large, you may need to break it into separate .zip files to email them. If all else fails, copy the files to a CD and deliver to the CTC Dean's Office.

Second Read
Submit curriculum documents electronically to Leesa Arnes, curriculum coordinator in the CTC Dean's Office, by 5 p.m. the Monday before you wish to meet with PICR. You will be notified of your placement on the agenda.

Undergraduate Academic Board (UAB) Submission Deadlines

Faculty are responsible for submitting curriculum to UAB. The curriculum forms must be signed by the faculty originator, the department/division chair, your associate dean, and the PICR chair. Faculty are also responsible for finding out if their curriculum is on the agenda or not--UAB does not contact faculty.

The Governance curriculum coordinator is Kimberly Swiantek. Contact her at 786.1994 or via email.

Governance website with curriculum links: http://www.uaa.alaska.edu/governance/

First Read
Due to ADM 219 by 9 a.m. the Monday morning of the week you would like to be on the agenda. You will find the UAB agenda and meeting dates on the Governance website.

Including the following:

  • One hard copy of the curriculum packet with all appropriate signatures
  • Send an electronic version of the curriculum packet to Kimberly Swiantek, the governance coordinator

Second Read
Due to ADM 219 9 a.m. the Monday morning of the week you would like to be on the agenda.

  • One hard copy of the curriculum packet (No signatures are necessary. Only changes from the first read are required.)
  • The electronic version of the curriculum packet

Graduate Academic Board (GAB)

Since CTC has few programs that would go through GAB, specifics are not included here. Contact Kimberly Swiantek at 786.1994 or via email for first and second read requirements.