Information for Faculty and Staff

This page contains links to information required for hiring and advising Graduate Students including: 

  • Grades 
  • Advising 
  • Hiring Graduate Students 
  • Health Insurance 

 Be sure to see the various tabs for more detailed information. 


Hiring Graduate Students for Assistantships and Fellowships

See Hiring Graduate Assistants tab for more information. 

Please direct any questions to The Graduate School or Elisa Mattison, Graduate School Director.


Graduate Student Health Insurance 

For more information on rates and United Healthcare, please review Hiring Graduate Students tab. 



Grades must be submitted via UAOnline. 

Because of new compliance requirements for Federal Financial Aid, any grades of "F" or "NB" will require a date of last attendance be entered.  This date should be entered in the "Last Attend Date" column in UAOnline next to the letter grade.  You do not need to enter "Attend Hours".  The date must be entered in MM/DD/YYYY form.  If a student last attended on March 1st, you would enter 03/01/2013.  A best guess is fine, if a student has never attended you may use the first day the semester for example of Spring semester would be 01/15/2013.

Deferred Grade (DF) is used when the student is making satisfactory progress, but completion of the course project (such as thesis, project, research courses, internships, etc.) typically required more than one semester. Credit is withheld, without academic penalty until the course requirements are met. DF grades must be changed on a Change of Grade form submitted by faculty to the Office of the Registrar.  DF grades should not be changed before all requirements are met and approved. All DF grades should be included on the Change of Grade form for every semester a DF grade was assigned.

No Basis Grade- A no basis (NB) grade may be used when the student has not attended or if there is insufficient student progress and/or attendance for evaluation to occur.  NB is a permanent grade and may not be used to substitute for the incomplete grade.  It cannot be removed later by completing outstanding work.  Faculty are requested to submit a last date of attendance in conjunction with this grade (best guess is fine).  For students who have never attended the class, please use the first day of your class.  Faculty are not required to use the no basis grade and may instead assign a failing grade.

You must submit a grade for every person on your roster.  If you do not know the student on your roster, you should assign a NB or failing grade. 

UAOnline grading will remain available as noted on the Academic Calendar.  Academic standing, degree awarding, and financial aid eligibility are calculated based on this information .  Missing grades impact a student's ability to receive aid, maintain good academic standing, as well as establish eligibility to qualify for graduation.

Faculty and Staff Resources (see Office of the Registrar).



UAA Graduate Academic Policies

This is a matrix of where certain Frequently Needed Information may be found in the UAA Catalog 2012-2013

Graduate Advising Manual (AY 2011-2012)

Staff Handbook for Assisting Graduate Students 

Handbook for UAA Staff assisting Graduate Students; revised for Academic Year 

Academic Honesty and Integrity - Faculty Resources 

Academic Probation Letter template

Graduate Forms

Graduate Academic Board All Course and Curriculum changes must go through the Graduate Academic Board (GAB) after they have been approved by the College Curriculum Committee.  Changes to courses and curriculum are approved by the Dean of the Graduate School. Please consult the UAA Curriculum Handbook for an overview of the do's and don'ts of curriculum additions, deletions, and changes.

UAA Curriculum Handbook