Appointment Letters

Instructions: Download the draft appointment letter by clicking on the employee classification heading below, then customize the letter appropriately.  Many of the links below will lead you to the State-wide Human Resources website, so it's important to remember to download the Social Security form 1945 before leaving this page. Prior to presenting to the candidate for signature it is recommended that you have your HRS Consultant review the draft appointment letter.

IMPORTANT: Every new employee who is eligible for UA retirement benefits MUST also sign the Social Security Form SSA-1945. This form should signed by the employee at the time they sign the appointment letter. The original form must be returned to Human Resource Services. If the SSA-1945 is required it will be noted below.

ALSO: In addition to the Appointment Letter and the SSA-1945 Form, UAA Departments must also follow the instructions for new employee paperwork as provided at this site under "New Hire Paperwork".

DRAFT APPOINTMENT LETTERS
 Updated March 2016

 

Staff Appointment Letters

Regular Staff Exempt or Non-exempt
 plus Social Security Admin. - 1945 Form required

Term Staff, Exempt or Non-exempt
  plus Social Security Admin. - 1945 Form required

Regular or Term Local 6070 plus Social Security Admin. - 1945 Form required

Administrator Appointment Letter plus Social Security Admin. - 1945 Form required

For all other appointment letter templates, please visit http://www.alaska.edu/hr/non-represented/

Temporary Staff Appointment Letters

Temporary Staff Appointment Letter - Traditional Temp working 15-29 hrs/week

Extended Temporary Staff Appointment Letter - working 30 or more hrs/week

Casual Temporary Staff Appointment Letter - working less than 15 hrs/week

Seasonal Temporary Staff Appointment Letter - working less than 6 months in a seasonal position

Temp Union, Local 6070

All temporary employees will need to complete the Social Security Exemption Form found at http://alaska.edu/files/hr/social_security_exemption_ent.pdf

Faculty Appointment Letters

Regular or Term Faculty (UAFT)
plus Social Security Admin. - 1945 Form required
 
Regular or Term Faculty
(UNAC)
plus Social Security Admin. - 1945 Form required

Adjunct Appointment Letters

Non Represented Adjunct Instructor (FW)

Represented Adjunct Instructor (FT) - must submit UNAD Dues Form if they are newly hired or have been inactive for 2 years

Non Represented Adjunct Instructors with full-time Staff Position
 

All new or re-hired adjuncts will need to complete the Social Security Exemption Form found at http://alaska.edu/files/hr/social_security_exemption_ent.pdf