Procurement Services 108: Nonrepresentational Purchases
To provide guidelines for nonrepresentational allowances
University of Alaska Procurement Manual (not available online) Board of Regents Policy and Regulation 05.02.07
Nonrepresentational Purchases: Food, refreshments or similar purchases for staff, student and public functions, and special ceremonies or celebrations of importance to a campus. Expenses are charged to account codes 3008 and 4008.
Guidelines have been established for nonrepresentational purchases. The required expenditure approval form also contains instructions. The form must be completed prior to the purchase.
The cost of meals and refreshments may be charged to nonrepresentational commodities or contractual services accounts for functions or events:
The approval of such expenditures against nonrepresentational accounts must be authorized by the chancellor, vice chancellor, campus director, or other person specifically designated in writing by the chancellor to authorize such expenditures.
Alcoholic beverage purchases are prohibited as a nonrepresentational expense.
Click here to obtain a Representational/Nonrepresentational Guidelines Form.