Community Campus Delegation 303: Relocation Allowances
To specify the delegated authority to negotiate and approve relocation reimbursements.
Authorized Relocation Expenses: The costs associated with the moving and relocation of an employee that are considered deductible under IRS regulations by an employee in conjunction with his/her moving or relocation to a new place of employment. Deductible moving expenses are the cost of moving household items and personal effects of the employee and his/her dependents and their travel costs. Deductible travel costs include lodging, but exclude meals and incidental expenses. Pre-move house hunting trips and temporary living expenses are not deductible.
Relocation Allowance: The negotiated lump-sum payment provided to and employee in lieu of reimbursement for authorized relocation expenses. Because of federal requirements, payment of relocation costs is restricted to payment of relocation allowances at authorized levels rather than reimbursement of moving and relocation expenses.
PolicyDelegation Authority Authority is delegated to the Directors/President to negotiate and approve relocation reimbursement to new employees. This authority cannot be redelegated below the Director/President level.
The Directors/President, with express authority, may negotiate relocation allowances with professional staff hired for one academic year or longer. It should be noted that payment for relocation and moving expenses is not required as a condition of employment. The Director/President should use discretion in negotiating this employee benefit.
Adherence to Board of Regents Regulation 05.02.06B and Finance 304 including the following requirements:
All community campuses have the limited delegation authority for relocation allowances expressed in this policy unless special limits or requirements are set by the Vice Chancellor for Administration.