Coronavirus information

Visit the UA coronavirus information website to learn how the University of Alaska is responding to the novel coronavirus/COVID-19 situation and find links to communications, policy guidance and resources.

COVID-19 Research Guidance

researcher

 The Office of Research is committed to providing support during this time of uncertainty. We will use this page to provide the latest COVID-19 guidance as it relates to Office of Research business operations, UAA research, and sponsor specific updates. This page will be updated regularly as new information is made available.
 
In order to better answer your COVID-19 related questions quickly and efficiently we request that you submit your queries to this google form and we will get back to you within one business day. 
 
General questions can be directed to uaa_postaward@alaska.edu or uaa_preaward@alaska.edu and we will get back to you as soon as we are able.

Faculty Research Working Group (FWRG)
 
Friday, March 27 | 2:30 - 4:00 pm | https://alaska.zoom.us/j/ 158397646
 
Research practices and administration during the on-going COVID-19 Pandemic
 
Bring your questions and concerns to the table. I will discuss on-going activities at the UAA and Statewide levels as well as potential opportunities that may arise during and after the pandemic has subsided.
 
 

Fund 2 Related COVID-19 Expenses: ACOVID

 

PDF of Information Provided in this Section

Explanation

Allowable COVID-19 related expenses will vary across the hundreds of agreements UAA has with varying sponsors, most sponsor guidance pending; therefore, in the meantime, we will begin to apply the following Activity Code ACOVID to track all expenses that have and will incur related to COVID-19. (COVID-19 Expense Examples: protective gear for COVID-19 in-person activities, cancellation fees for travel, webinar services, etc.) 

ACOVID can be added to any and all fund 2 accounting lines during your regular business operations.

The COVID-19 related expenses are not guaranteed to be allowed by your sponsor at this time but by (1) using this activity code ACOVID, and (2) provide justification in your documentation then it will be more likely your expenses will be allowable. 


Method for Tracking COVID-19 Related Expesnes

Where to Apply the Activity Code  

  • 1.Any and all expenditures deemed a COVID-19 expense
  • 2. Any and all areas in which you incur expenses: HR, Procurement, Travel, Cost transfers (JVs/LRs/JPAY)

How to Apply the Activity Code

  • fund/org/account/activity code 
  • COVID-19  Activity Code: ACOVID

Examples of How to Use the Activity Code ACOVID

 

Documented Justification


This will be used later to justify the expense to your sponsor. 

How to Document Justification

Write a justification like you would in your regular business practices for HR, Procurement, Cost Transfer and Travel backup. 

What should be in the justification for COVID-19 to submit later for sponsor approval?

  1. How COVID-19 pandemic created the need for this expense? 
  2. Why was this the best course or only course of action?
  3. How does this help the project and/or how is this in alignment with the UA COVID-19 Responses implemented at the intuition? 

Office of Research Business Operations

All of the Office of Research employees are working remotely at this time and can be reached via email, work phone, google hangouts chat, and Zoom video meetings. No in-person meetings are taking place at this time. We ask that you do not visit the physical location of the Office of Research and reach out to us on the platforms listed.  

 

Telework

We do not expect telework to have any impact on our business operations unless unforeseeable circumstances occur. What we have experienced in the past week includes but is not limited to: connectivity issues, unavailable department staff, faculty, deans, and directors, during the transition and new guidance for COVID-19.

Meetings and Trainings

The Office of Research will conduct all regularly scheduled meetings and trainings via Zoom. Details and links to join events can be found on the Office of Research Training Calendar. Most meetings and trainings will be recorded and made available on the UAA Research Intranet.

 

Proposals

We are aware that proposals will be more challenging at this when staff, deans, directors, PIs, and sponsors are faced with unforeseen consequences of the pandemic. To be mindful of this, we will only be accepting proposals that are 3 days out from their due date. Any less than 3 days we will not review and ask that you request an extension from your sponsor

Post Award 

Now that the OSP staff are more settled into teleworking, our goal will be to clear queues and maintain turnaround times of 5 business days for all requests. To support this effort, it is requested department staff begin using the Cost Transfer Submission Form and Award Negotiation and Setup Form. This will allows requests to bypass the Post Award inbox, which receives several hundred emails per day.

 

Sponsor Specific Guidance

 
  • National Aeronautics and Space Administration (NASA)

    National Aeronautics and Space Administration (NASA)

     
    • Amendment to NASA Research Announcement (NRA) 80JSC019N0001-HHCBPSR Topics in Human Health Countermeasures, Behavioral Performance, and Space Radiation - 3/20/20

    NASA’s Human Research Program (HRP) released the NRA 80JSC019N0001-HHCBPSR “Topics in Human Health Countermeasures, Behavioral Performance, and Space Radiation” that solicits applied research in support of HRP goals and objectives on November 27, 2019.  The original Step-2 due date of April 6, 2020 has been amended to April 20, 2020.  All other terms and conditions of the appendix remain unchanged.

    Appendix C of the HERO NRA and associated documentation can be found at: https://tinyurl.com/HERO19-HHCBPSR

    The HERO NRA including all open appendices is available through the NASA Research Opportunities homepage at: https://tinyurl.com/NASA-HERO-2019.

    As stated above, Appendix C Step-2 proposals are now due April 20, 2020.

    All categories of United States (U.S.) institutions are eligible to submit proposals in response to the NRA. Principal Investigators may collaborate with universities, Federal Government laboratories, the private sector, and state and local government laboratories. In all such arrangements, the applying entity is expected to be responsible for administering the project according to the management approach presented in the proposal. NASA’s policy is to conduct research with non-U.S. organizations on a cooperative, no exchange-of-funds basis. 

    This email is being sent on behalf of HRP and is intended as an information announcement to the research community related to the NASA Human Exploration and Operations Mission Directorate (HEOMD). 

    Thank you for your continued interest in NASA. Please refer to the solicitation document for contact information.

    • Amendment to NASA Research Announcement (NRA) 80JSC019N0001 OMNIBUS2 NASA Human Research Program Omnibus Opportunity - 3/20/20

    NASA’s Human Research Program (HRP) released the NRA 80JSC019N0001-OMNIBUS2 “NASA Human Research Program Omnibus Opportunity” that solicits applied research in support of HRP goals and objectives on November 27, 2019.  The original Step-2 due date of April 6, 2020 has been amended to April 20, 2020.  All other terms and conditions of the appendix remain unchanged.

    Appendix D of the HERO NRA and associated documentation can be found at: https://tinyurl.com/HERO19-OMNIBUS2

    The HERO NRA including all open appendices is available through the NASA Research Opportunities homepage at: https://tinyurl.com/NASA-HERO-2019.

    As stated above, Appendix D Step-2 proposals are now due April 20, 2020. 

    All categories of United States (U.S.) institutions are eligible to submit proposals in response to the NRA. Principal Investigators may collaborate with universities, Federal Government laboratories, the private sector, and state and local government laboratories. In all such arrangements, the applying entity is expected to be responsible for administering the project according to the management approach presented in the proposal. NASA’s policy is to conduct research with non-U.S. organizations on a cooperative, no exchange-of-funds basis.

    This email is being sent on behalf of HRP and is intended as an information announcement to the research community related to the NASA Human Exploration and Operations Mission Directorate (HEOMD). 

    Thank you for your continued interest in NASA. Please refer to the solicitation document for contact information.

    The Applied Information Systems Research (AISR) program that seeks innovative ideas for applying advanced information and related technologies to increase life cycle effectiveness and efficiency of SMD programs. This solicitation is for an instance called Autonomous Robotics Research for Ocean Worlds (ARROW) to develop autonomy software systems to significantly increase the robustness and productivity of future Ocean Worlds lander missions.

    Specifically, ARROW would seek functional and system-level autonomous capabilities for future Ocean Worlds lander missions that:

    1. increase the productivity of surface science operations;
    2. reduce the frequency of ground control contact and uplink/downlink command cycles necessary for surface science operations; and
    3. enable autonomous adaptation to spacecraft faults, degradations, failures or other unexpected conditions.

    This amendment delays the Step-2 proposal due date for this 2019 program element to April 17, 2020. This program uses a two-step proposal submission process; only proposers that had previously submitted a compliant Step-1 proposal may submit a Step-2 on April 17, 2020.

    On or about March 18, 2020, this Amendment to the NASA Research Announcement "Research Opportunities in Space and Earth Sciences (ROSES) 2019" (NNH19ZDA001N) will be posted on the NASA research opportunity homepage at http://solicitation.nasaprs.com/ROSES2019 and will appear on the RSS feed at: https://science.nasa.gov/researchers/sara/grant-solicitations/roses-2019/.

    Point of contact concerning this program is Carolyn Mercer who may be reached at cmercer@nasa.gov.  

    • ROSES-19 Amendment 62: Step-2 due date delay for C.23 Interdisciplinary Consortia for Astrobiology Research - 3/17/20

    ROSES-19 Amendment 62:  This amendment delays the Step-2 due date for C.23 Interdisciplinary Consortia for Astrobiology Research.

    ROSES-2019 program element C.23 Interdisciplinary Consortia for Astrobiology Research (ICAR) solicits proposals that would take an interdisciplinary approach to addressing a compelling question in astrobiology. Team size and resources requested should be appropriate to the scale of the proposed research. There is no ideal size of an ICAR Team. Because this is an opportunity for larger teams and for five years of support, the scope of the research, and subsequently the resources needed, should exceed those typically considered in a Research Opportunities in Space and Earth Sciences (ROSES) program element.

    This amendment delays the Step-2 proposal due date for this 2019 program element to April 17, 2020. This program uses a two-step proposal submission process; only proposers that had previously submitted a compliant Step-1 proposal may submit a Step-2 on April 17, 2020.

    On or about March 17, 2020, this Amendment to the NASA Research Announcement "Research Opportunities in Space and Earth Sciences (ROSES) 2019" (NNH19ZDA001N) will be posted on the NASA research opportunity homepage at http://solicitation.nasaprs.com/ROSES2019

    Questions concerning ICAR may be directed to Mary Voytek at Mary.A.Voytek@nasa.gov.

     

    NASA has amended the solicitation Technology Advancement Utilizing Suborbital Flight Opportunities “Tech Flights” to extend the due dates for the receipt of mandatory abstracts and proposals, and to adjust other dates for the solicitation due to the difficulties associated with the COVID-19 outbreak.

    Mandatory abstracts are now due by 5:00 pm Eastern Time on April 17, 2020.

     Proposals are now due by 5:00 pm Eastern Time on May 22, 2020.

     The new selection target date is September 2020, and the new award target date November 2020.

     All other terms and conditions of the solicitation remain unchanged.

     To see the amended solicitation, visit https://tinyurl.com/NASA-20FO-F1.

    Questions concerning the Tech Flights solicitation may be directed to Christopher Baker, Flight Opportunities Program Executive, HQ-STMD-FO@nasaprs.com.

    • Deadline for NASA Space Technology Mission Directorate – Early Career Faculty (80HQTR20NOA01-20ECF_B1) Extended to April 1, 2020 - 3/16/20

    The Early Career Faculty Appendix to the SpaceTech REDDI-2020 was updated on March 13, 2020, to extend the deadline for proposal submission from March 25, 2020, to April 1, 2020, at 5 PM EDT / 2PM PDT. This is to provide proposers and their universities additional time to prepare and coordinate the submission of their proposals in light of the COVID-19 outbreak.

    Questions concerning the Early Career Faculty (ECF) Appendix may be directed to the Space Technology Research Grants Program, hq-ecf-call@mail.nasa.gov.

    • NESSF20R Due Date Delay - 3/16/2020

    NESSF20R Amendment 1: This amendment delays the proposal due date for NASA Earth and Space Science Fellowship-2020 Renewal Proposals Solicitation: NESSF20R.

    Because of shut downs at many institutions of higher education in the United States, the proposal due date for NASA Earth and Space Science Fellowship-2020 Renewal Proposals Solicitation: NESSF20R has been changed from March 16, 2020, to April 13, 2020. 

    On or before March 17, 2020, this Amendment to the NASA Announcement NASA Earth and Space Science Fellowship-2020 Renewal Proposals Solicitation: NESSF20R will be posted on the NASA research opportunity homepage at http://nspires.nasaprs.com/.

    The Science Mission Directorate (SMD) commends U.S. universities for supporting any Principal Investigator and NESSF student to overcome current, recent, and potential institutional shutdowns in order to submit a NESSF20R proposal. Email questions or comments to: HQ-FINESST@mail.nasa.gov  

  • National Science Foundation (NSF) 
  • National Institutes of Health (NIH)

    National Institutes of Health (NIH)

    Dear Investigators, 

    The AI/AN CTRP Leadership has made the decision to follow the NIH LATE APPLICATION POLICY Due to Public Health Emergency for United States for 2019 Novel Coronavirus (COVID-19) https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-082.html

    This policy allows for the consideration of delays that most likely will occur because the applicant or recipient organization is officially closed or unable to submit grant applications due to the effects of COVID-19. 

    Per this policy, we are extending the AI/AN CTRP Application Deadline to March 30th. This extension applies to all investigators. Applications submitted after the March 30th deadline will not be considered for funding. 

    Please also note that due to the wide scale travel bans and closures of University and Tribal business operations, we will allow late submission of letters of support and approvals from Tribal partners. Please make sure to include a statement of plans to receive appropriate Tribal approvals for your research project in your proposal narrative. 

    Please contact the Co-Directors, Dr. Jovanka Voyich (Montana) and/or Dr. Stacy Rasmus (Alaska) with questions or concerns. 

    From our CTRP Team, we wish everyone wellness and safety during these trying times. 

     
  • National Endowment for the Arts (NEA)

    National Endowment for the Arts (NEA)

    FAQs in response to COVID-19 - 3/16/20

  • National Endowment for the Humanities (NEH)

    National Endowment for the Humanities (NEH)

    Information on NEH and COVID-19 Press Release 

  • U.S. Department of Agricutlure (USDA)  APHIS

    U.S. Department of Agricutlure (USDA)  APHIS

    • Announcement:  APHIS Administrator Provides Update on Agency Operations -  3/16/2020

    Dear Stakeholders:

    I know many of you, like me, have been closely following the news and developments related to COVID-19. Our top priority at the Animal and Plant Health Inspection Service (APHIS) is the safety and health of our employees and customers. At the same time, we understand our customers rely on our services and that they are important for business continuity. In the days ahead, our goal is to balance safety with service, and we will make adjustments as needed in order to adapt and continue to accomplish our mission of protecting the health and value of America’s agriculture and natural resources.

    As a precaution, we have made the decision to close all of our offices to visitors. This means previously scheduled meetings may move to conference calls or be rescheduled altogether. We will discuss these options with you to best meet your needs. We will also be looking for ways to conduct business electronically—fortunately many of our services, such as ePermits, are already available online.

    These are unique times, and we expect the current situation to continue to evolve based on the latest information from public health experts. With this being the case, we ask for your continued patience and flexibility as we endeavor to meet your needs and fulfill our mission.

    I commit to keeping you updated until we return to normal operations. In the meantime, if you have any questions, I encourage you to reach out to your regular APHIS contacts for more information.

    Sincerely,

    Kevin Shea

    Administrator

     
  • U.S. Department of Energy 

    U.S. Department of Energy 

    Accommodating Interruptions from Coronavirus Disease 2019  - 3/13/20 

  • U.S. Department of Labor 

    U.S. Department of Labor 

  • Centers for Disease Control and Prevention (CDC) 

    Centers for Disease Control and Prevention (CDC)

    Interim Guidance for Administrators of US Institutions of Higher Education

    Coronavirus Disease 2019 (COVID-19) webpage

     
    Council On Government Relations (COGR)
  • Office of Management and Budget

    Office of Management and Budget

    • OMB Memorandum M-20-17, Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations  - 3/20/20

    Good morning Grants Community of Practice,

    The OMB Grants Team is writing to inform you that OMB issued a memorandum on March 19, 2020, M-20-17, Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations. This memorandum provides similar administrative relief offered in M-20-11 to an expanded scope of recipients affected by the loss of operational capacity and increased costs due to the COVID-19 emergency.  To view both memos, please visit: https://www.whitehouse.gov/omb/information-for-agencies/memoranda/. Recipients should direct questions on how these memos impact individual Federal awards to the appropriate Federal awarding agency.

    Also, OMB’s March Grants Innovation Exchange Session (Thursday March 26, 2020 at 12:00 pm ET) will feature updates from the OMB Grants Team on these memos and an update on The GREAT Act.  Details on registration will follow shortly.

    Sincerely,

    The OMB Grants Team

    Per OMB:  OMB is allowing Federal agencies to grant class exceptions in instances where the agency has determined that the purpose of the Federal awards is to support the continued research and services necessary to carry out the emergency response related to COVID-19. Further, agencies are reminded of their existing flexibility to issue exceptions on a case-by-case basis in accordance with 2 CFR § 200.102, Exceptions. The Administration will evaluate if these flexibilities should be extended to recipients whose operations have been adversely impacted in the emergency response related to COVID-19 at a later date.

  • Office of Laboratory Animal Welfare (OLAW)

    Office of Laboratory Animal Welfare (OLAW)

    Disaster Planning and Response Resources- 3/16/20 

  • Patient-Centered Outcomes Research Institute (PCORI)

    Patient-Centered Outcomes Research Institute (PCORI)

     
    PCORI Guidance Related to Impact of COVID-19 - 3/12/20
    PCORI recognizes that management of COVID-19 is a rapidly evolving and dynamic situation that may impact PCORI-funded awards. If you are encountering institutional or personal challenges or have other concerns related to your PCORI award, please reach out as soon as possible to your PCORI project team: Program Officer, Program Associate, and Contract Administrator. You may also reach us at fundedpfa@pcori.org.
  • Battelle Energy Alliance, LLC 

    Battelle Energy Alliance, LLC 

    CONTROLS TO LIMIT RISK OF CORONAVIRUS SPREAD AT BATTELLE ENERGY ALLIANCE, LLC - 3/17/20

    Sending on behalf of Michelle Wiest, Acquisition and Contracts Management, Director

    With domestic cases of the coronavirus (COVID-19) increasing and the World Health Organization’s declaration of a COVID-19 pandemic, Battelle Energy Alliance, LLC (BEA) is taking steps to limit the risk of COVID-19 being introduced to the Lab population. As a subcontractor to BEA, we are informing you of controls being implemented so you are aware of, and can comply with, circumstances that may prohibit subcontractors from gaining access to BEA facilities and/or surrounding grounds.

    Effective immediately:

    1)      Any subcontractor personnel (at any tier) who have traveled to, or returned from, a Centers for Disease Control (CDC) Level 2 or 3 country is instructed not to come to BEA facilities and/or surrounding grounds for 14 days after the return date. This includes traveling through airports of CDC Level 2 or 3 countries. The CDC’s current Level 3 countries are China, South Korea, Iran and Italy, and the Level 2 country is Japan. The list of CDC Level 2 and 3 countries changes frequently, so please monitor the CDC website for a complete list;

    2)      If any subcontractor personnel (at any tier) have visited, or have gone through, the airport of any CDC Level 2 or 3 countries, do not come to BEA facilities and/or surrounding grounds for 14 days; and

    3)      If subcontractor personnel (at any tier) have been exposed to a known case of COVID-19, please do not come to BEA facilities and/or surrounding grounds unless you are symptom free (no respiratory illness with a fever, cough or difficulty breathing) and fever-free for 72 hours (fever below 100.4 degrees F).

    Please coordinate with your employees who access BEA facilities and/or surrounding grounds to ensure they are aware of, and comply with, these controls. If you have any questions, please contact the BEA contract specialist identified in the contract between your company and BEA.

    Sincerely,

    Michelle Wiest

    Acquisition and Contracts Management, Director

     
  • The Institute of Museum and Library Services (IMLS)

     The Institute of Museum and Library Services (IMLS)

    • IMLS Awardee Tips for Success - 3/20/20

    Important COVID-19 Updates

    The Institute of Museum and Library Services is closely monitoring COVID-19 and its impact on museums, libraries, and the communities they serve.

    The Institute of Museum and Library Services is closely monitoring COVID-19 and its impact on museums, libraries, and the communities they serve. 

    Deadline Changes

    To immediately support libraries during this crisis, the agency has changed the following application deadlines for library services opportunities:

    Applications should still be submitted through Grants.gov by 11:59 p.m. ET on the deadline day for the grant program.

    How to Reach Us

    We are ready to support you, and are available to answer your questions about new applications, pending applications, and active awards. As new information becomes available, we will post updates at imls.gov/coronavirus. Here’s how to reach us:

    • For questions about submitting new applications, please contact an IMLS program staff member listed on the landing page for the grant program. Find a list of our grant programs and links to landing pages here: https://www.imls.gov/grants/grant-programs.
    • For questions about active awards, please contact your IMLS program officer directly by phone, through email, or through your eGMS Reach account. Alternatively, you may send a message to imls-museumgrants@imls.govfor museum awards or to imls-librarygrants@imls.gov for library awards, and we will make sure your message gets to the right person. We can do that most quickly if you include your award number in the subject line of the email.

    As new information becomes available, we will post updates at imls.gov/coronavirus

    For more information on the U.S. government response to coronavirus and public health information, please visit cdc.govcoronavirus.gov, and usa.gov.

  • Mellon Foundation
  • Substance Abuse and Mental Health Services Administration (SAMHSA)

    Substance Abuse and Mental Health Services Administration (SAMHSA)

    SAMHSA is hosting Q and A sessions for discretionary grantees who may have questions as a result of COVID-19  - 03/17/20

     

    SAMHSA is hosting Q and A sessions for discretionary grantees who may have questions as a result of COVID-19.  Given telephone line capacity, please only have one representative from your grantee organization call in.  Multiple sessions are being offered to accommodate potential call volume. We will also offer sessions next week.  This call is intended to answer any COVID related questions you may have.

    • Wednesday, March 18, 2020 at 1pm (ET)

    888-316-9406

    Participant Passcode: 6809784

    • Wednesday, March 18, 2020 at 3pm (ET)

    888-982-4490

    Participant Passcode: 7786806

    • Thursday, March 19, 2020 at 1pm (ET)

    800-779-9073

    Participant Passcode: 3991663

    • Thursday, March 19, 2020  at 3pm (ET)

    888-324-7107

    Participant Passcode:  9971115

    [[Correspondence Token: 336162cf-f2ad-490c-80de-8735132305ab]] -- Do not delete or change this line. --
    Please "Reply All" and do NOT delete eracorrespondence@nih.gov from the list of recipients or change the subject line.