UAA Campus is Open

We are pleased to report the UAA Anchorage campus will open on Wednesday, Dec. 5, following last Friday's earthquake. The Chugiak-Eagle River Campus will remain closed, but classes will resume in alternative locations. Students should check UAOnline for their new meeting location. As you return to campus, we encourage you to check the web page for important safety tips and resources about how to submit work requests to facilities for repairs. Please continue to check our Facebook and Twitter accounts for updates.

Effort Certification

This procedure establishes the University's policy for obtaining effort certifications for employees whose salaries are paid under sponsored agreements. OMB Circular A-21 (2 CFR Part 220) requires effort to be substantiated for charges to a sponsored project. 

As of October 7, 2012, effort will be certified three times per year. Certifying effort fewer times per year will allow for more accurate reporting and fewer late adjustments. It should also reduce administrative burden. 

Revision of Section D-04 of the Accounting and Administrative Manual

What is the process?

There are three steps to the effort certification process:

1. Run a Mid-Term Report (FGR2MTC) – This will provide the Fiscal staff at each department with a list of exempt employees (incudes faculty) on restricted funds (also known as sponsored programs).   This report can be run by the fiscal officers at the department levels either by TKL (Payroll location) or by individual employee to provide the percentage of time spent on each project. 

2. Run the actual Certification Form (FGR2CRT) – Each exempt employee on a restricted fund will need to review the effort percentages, accept or revise them, and sign the form, certifying actual percentage of effort. 

3. Forward original signed effort certification statements to Grants & Contracts within 30 days after the end of the certification period. Grants & Contracts will send out reminder emails.  Once we receive the certifications, we will scan them onto OnBase and return the originals back to the Departments for their files.

Instructions: Grant Effort Certification Process 6.12.13

When do you recertify?

If a prior GEC (grant effort certification) statement has been submitted for any certification period, you will need to submit the GEC Recertification form along with the corrected GEC statement.  In accordance with OMB Circular A-21, effort needs to be accurately reported and certified.

GEC Recertification Fo/research/office-sponsored-programs/_documents/recertification-justification-01-25-2016.pdfrm

Back to top