Interpreter & Captioning Requests

UAA Events: ASL Interpreter Request Form

When you need an ASL Interpreter, we appreciate as much advance notice as possible for coordinating schedules on the Interpreter's calendar. You will receive a confirmation email that your request form has been received, then DSS will contact you for additional information and scheduling.  ASL Interpreter Request Form (note that this link takes you to another page).

Unless this request is cancelled more than 24 hours in advance, charges will still be applied for the Interpreters (per vendor contract/billing policy). Note, typically, two Interpreters are assigned for jobs that are more than 1 hour in length.

Providing ASL Interpreters for a UAA event

Be sure to include an accessibility notice on all event advertising that lets people know how to make a request for ASL Interpreting or other accommodation needs. 

Please remember that DSS assists with coordinating the ASL Interpreters schedule, but does not cover the cost for a public event. Individual departments or entities sponsoring events need to have an accommodation budget to cover any related costs. This responsibility is part of the campus-wide commitment to the responsibility of ensuring equal access.

For a quote prior to scheduling interpreters, please call (907) 786-4545

Providing Captioning

For all students at the University of Alaska it is important that video material presented have appropriate captioning. 

Captioning your own YouTube Videos

Typically speaking, since you already have your videos uploaded to YouTube the easiest way is to use the automatic Captioning on YouTube and then make the minor corrections as needed. 

Adding and editing auto-captions to videos
The easiest way to caption a video that you have uploaded on YouTube is to use the auto-captions feature. This uses speech recognition software to generate captions from the videos you upload in over 12 different languages. Due to the feature’s inaccuracy, however, it is essential to edit auto-captions after they have been created.

To create and edit auto-captions:
Once you have uploaded a video to YouTube, click on the down arrow next to the 'Upload' button at the top of the screen and select 'Video Manager'. (If you're in the video or it's already one that you've uploaded the Video Manager button will be in the bottom right corner just below the video.)

  • In Video Manager, select the down arrow next to the 'Edit' button of the video you would like to caption.
  • Select 'Subtitles and CC' from this down arrow menu. (Choose your language and choose default if you 'd like)
  • Select the Published Captions (Automatic)
  • To the left of the video you will see the auto-generated captions and they should be listed with their corresponding time code stamps.   
  • Choose the Edit button above the video.  It will ask you if you wish to overwrite existing subtitles.  Choose Overwrite.
  • Click on the line you wish to edit and adjust the captions to correct it.
  • When you have finished editing the captions, click 'Publish' on the upper right corner to save the new version of the captions.

Captioning Help

For faculty and staff who need assistance with captioning videos, please fill out a captioning request form.

Other Options for Deaf or Hard of Hearing Students

 For students who cannot hear what is happening in the classroom it is important to provide meaningful access to what is happening in real time. Several options exist to meet this need:

  • ASL Interpreters (On-Site or Remote) 
  • TypeWell Transcribers (On-Site or Remote)
  • Communication Access Realtime Translation (CART)
  • Assistive Technology

Sometimes students request that an instructor or professor wear a wireless microphone to amplify the sound for an FM listening system. Other times a student may ask that an optical overhead be used so that documents being read out loud in the classroom can be simultaneously viewed on screen. If you have a student who experiences hearing loss in your class and you have questions please contact DSS at 786-4536 V/TTY.

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