Coronavirus information

Visit the UA coronavirus information website to learn how the University of Alaska is responding to the novel coronavirus/COVID-19 situation and find links to communications, policy guidance and resources.

Policies

Contact via Phone and Email: Closed to In-person Traffic

The University Center is closed to walk-in traffic due to statewide and local measures to contain the spread of coronavirus (COVID-19). The call center is operational and staff are able to take your call Monday - Friday from 9 a.m. - 5 p.m.

Budget Forecast or Need Sheet

The "Budget Forecast or Need Sheet" is a document indicating the estimated cost of attendance for a student to attend the university during a specific award year. The Budget Forecast is used to indicate to private scholarship organizations the student's anticipated cost as well as what funds have been awarded. Forecasts are processed in the order that they are received and will be emailed directly to the third party,  indicated by the student on the signed release of information request form. Students are able to request a copy of the completed form, delivery will be sent to the student's preferred email address on file with UAA. In the absence of a preferred email address, the form will be sent to the university-sponsored email address. To request a Budget Forecast or Need Sheet be completed and sent on your behalf, please visit our UAA Financial Aid Forms page.

Scholarship organization's deadlines are not necessarily the same as UAA deadlines. Processing Budget Forecast forms take between 5-8 business days.


Change of Dependency Status

Conditions for Requesting a Change of Dependency Status

The Federal Department of Education has defined a list of requirements to answer the question "Will I need my parents' information?" when filling out the FAFSA. Find out more on the Federal Student Aid website Dependency Status.

If you have a special circumstance that prevents you from providing parental information, you may still be able to submit your FAFSA. However, your FAFSA will be considered incomplete. You must contact the financial office at your college and provide them with documentation to verify your situation. 

Process for Requesting a Dependency Override

Students with unusual circumstances that may qualify them to become independent of their parents for financial aid purposes must submit the following documentation:

  1. "Request for Dependency Override Form"
  2. A letter from you describing the circumstance in detail and
  3. A signed statement from two professionals, on letterhead, (counselor, MD, clergy, caseworker, etc) who know your circumstances

(Note: income does not constitute an unusual circumstance, and a parent's unwillingness to pay is not a reason to apply for a dependency override, as stated in DCL GEN-93-11, May 1993)

The Office of Financial Aid may take up to 30 days to review an appeal. After the request is reviewed, a written decision will be emailed to the student. The request for dependency override comes under the regulations dealing with Professional Judgment (Higher Education Act, sec. 479A(a)); the decision is therefore final, and cannot be appealed. You must reapply each year if your request is approved. To access this and other financial aid forms, please visit the UAA Financial Aid Forms page.

Consortium Agreements

A Consortium Agreement is an official agreement between two higher education institutions (a primary/"home" institution, and a secondary/"host" institution) to grant financial aid to a student concurrently attending both schools. The Office of Financial Aid will not enter into consortium agreements on behalf of admitted UAA students with institutions outside the University of Alaska system. Therefore, students needing to take courses outside of UA will need to budget private funds to do so.

The Office of Financial Aid will enter into consortium agreements on behalf of students attending UAA as their host campus.

Disbursements

  • All federal financial aid and most scholarships awarded by university departments are applied directly to students' billing account at the beginning of each term, or once students have fulfilled all requirements to receive their funds.

  • Final grant and scholarship calculations for each term are made at the end of the add/drop period. Payment will be based on your credit load at that time.

  • After current charges on the student's billing account have been paid, any excess financial aid is disbursed to students in the form of refund checks, or deposited to their personal bank accounts via direct deposit*. This process can take between 7-10 business days for UAA Accounting Services to complete. 

  • All refund checks will be mailed to the student's mailing address, unless they have signed up for Direct Deposit. Students can verify and list alternate addresses or sign up for Direct Deposit on UAOnline.

  • When required by the donor, scholarship checks from external agencies that require recipient endorsement are available in the Accounting Services Disbursements Office  for students to sign once the checks have been received and processed.

  • Students can check to see if money has been applied to their student accounts in UAOnline under the "Student Account" tab> "Account Summary by Term" link.

  • If it is determined that a student did not attend at least one day of a class/classes, some financial aid funds may be removed retroactively. It is very important to discuss attendance difficulties with your advisor and the Office of Financial Aid. 

*If the student has set up a direct deposit within UAOnline on the "Student Services and Account Information" tab.

Loan Disbursement

If a student's payment period includes two terms, all disbursements must be split into two equal installments — one for each term, with neither installment exceeding more than half of the loan. A payment period is traditionally the same length as the academic year, however there are some exceptions to this policy.

  1. Students may request all of their loans within one term as an exception to policy. Such requests will be considered on a case by case basis, and based on the following conditions:
    • The student is not graduating*
    • The student is not on a study abroad or international studies program
    • The student’s one semester budget will accommodate the full loan amount requested, and the student submits written explanation of extenuating circumstances necessitating their request
  2. Students must be aware that if they request all loan awards in the Fall, they may have far less financial assistance in the Spring. All Fall scholarships will be compared against the Fall budget; subsequent loan returns might occur if further aid creates an overaward situation for that term.
  3. Students in the Fall/Spring academic year may request Fall and/or Spring loans independent of each other. For example, a student who wishes to borrow $1000.00 in Subsidized loan money for Fall, and $2000.00 in Spring cannot accept their loans through UAOnline, and must instead submit a "Revision Request Form". To access this and other financial aid forms, please visit the UAA Financial Aid Forms page.
  4. UAA will return any credit balance of student loan funds for those students who receive a disbursement and later receive an approved refund in order to reduce the student loan debt burden on the student and to effectively support institutional default management goals. 

* Undergraduate students are subject to specific proration requirements when graduating from a payment period less that is less than a full academic year (end of Fall) according to federal regulations. Proration of loans is calculated based on credit load and loan eligibility aggregates. Students must notify the Office of Financial Aid of intent to graduate via a Revision Request Form so this proration can be processed.


Eligibility for Federal Aid

For all Federal Programs, a student must:

  1. Be a U.S. citizen, a national, or other eligible non-citizen
  2. Not be in default on any Federal Student Loan or owe a a refund or repayment on a Federal Pell Grant, State Student Incentive Grant (SSIG) or Federal Supplemental Educational Opportunity Grant (FSEOG). This also applies to parents applying for Federal PLUS loans
  3. Have a valid Social Security number
  4. Be enrolled or accepted for enrollment in an eligible degree or certificate program at UAA
  5. Comply with U.S. Selective Service registration requirements, if a male over the age of 18
  6. Have a high school diploma from an accredited high school, or a GED
  7. Meet Satisfactory Academic Progress (SAP) requirements as outlined in UAA's SAP policy.
  8. Attend at least one day in all registered classes each semester. The Office of Financial Aid is required to review and potentially recalculate eligibility for students reported by faculty for non-attendance and/or lack of participation.

 


Federal Work Study (FWS)

If a student's award letter indicated they may be eligible for Federal Work Study (FWS), he/she may apply for an open position on one of the UAA campuses. If a student is unsure of their eligibility, they should contact the UAA Office of Financial Aid. Being eligible does not guarantee the student a position, they must still apply for a job and be hired. Please note that FWS funds are paid to students via a paycheck they earn from working when they get a qualifying position. Earned money will not be credited toward paying the student's school bill.

Financial Aid Code of Conduct

The University of Alaska is committed to providing the best possible customer service to our students and their families. Keeping within the federal requirements, it is our goal to provide information and advice, determined solely by consideration of the best interests of our students. To ensure students and their families continue to receive sound and impartial advice from the financial aid personnel, and to avoid the potential for, or appearance of, conflicts of interest regarding student loans, the University of Alaska shall abide by the Code of Conduct in its relationships with lenders, guarantors and servicers or education loans. It is the intention of the University of Alaska that this Code of Conduct complies with the letter and spirit of the Higher Education Act, as amended by the Higher Education Opportunity Act of 2008.

  • Neither the University of Alaska as an institution, nor any individual officer, employee or agent of the University of Alaska, shall enter into any revenue sharing arrangements with any lender.
  • An officer or employee of the University of Alaska who is employed in the financial aid office or who otherwise has responsibilities with respect to education loans, or an agent who has responsibilities with respect to education loans, shall not accept from any lender or affiliate of any lender any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.
  • The University of Alaska does not have a preferred lender list and, therefore, will not use a preferred lender list to deny or otherwise impede a borrower’s choice of lender. Financial aid staff members will not refuse to certify, or delay certification of, any loan based on the borrower’s selection of a particular lender or guaranty agency.
  • The University of Alaska shall not request or accept from any lender any offer of funds to be used for private education loans, including funds for an opportunity pool loan, to student in exchange for the institution providing concession or promises regarding providing the lender with: o a specified number of loans made, insured, or guaranteed under Title IV;
    • a specified loan volume of such loans; or
    • a preferred lender arrangement for such loans.
  • The University of Alaska shall not request or accept from any lender any assistance with call center staffing or financial aid office staffing.
  • Any employee who is employed in the financial aid office, or who otherwise has responsibilities with respect to education loans or other student financial aid, and who serves on an advisory board, commission, or group established by a lender, guarantor, or group established by a lender, guarantor, or group of lenders or guarantors, shall be prohibited from receiving anything of value from the lender, guarantor, or group of lenders or guarantors, except that the employee may be reimbursed for reasonable expenses incurred in serving on such advisory board, commission, or group.

Financial Aid Revisions

Under certain circumstances, revisions can be made to a student's financial aid awards during the academic semester/year.

For example, if a student has been offered a Student Loan or Work Study and initially turned it down, but has a change of mind, the student must turn in a "Revision Request Form" stating requested changes and the total amounts requested per fund type. There is a separate Summer Revision Request Form for the summer semester. UAA cannot process summer revision requests until the student is registered for summer classes. To access this and other financial aid forms, please visit the UAA Financial Aid Forms page.

Important Note: Students who have requested a grade level change in order to receive an increase in their federal loans are at risk of being selected for FAFSA verification. If selected, the verification process must then be completed before any future disbursements can occur. If corrections are required this may result in a decrease of Financial Aid for the entire academic year, including aid that you already received.


Financial Aid Authorization

The Financial Aid Authorization form allows the use of Title IV funds* to pay non-institutional charges such as:

  • Library fines
  • Parking permits
  • Parking fines
  • Health Center charges
  • Housing fees
  • Lost keys
  • Damage charges
  • Childcare
  • Accounting fees.

Without this authorization, Title IV funds* can only be used to pay for tuition and fees at the university.  This form is also used to allot funds for deposit to your Wolfbucks accountTo access this and other financial aid forms, please visit our UAA Accounting Services - Student Account Forms page.

*(includes Pell, SEOG, and Stafford Subsidized, Unsubsidized, and PLUS Loans)


Overaward

Students may not be awarded financial aid over their estimated Cost of Attendance (COA). If additional resources become available to a student, the Office of Financial Aid may reduce previously paid or anticipated awards to keep the student's financial aid within the estimated cost of attendance. Every effort will be made to make the smallest reduction possible. Students with documented additional incurred costs not included in the estimated COA should refer to the UAA Financial Aid Forms page, Cost of Attendance/Budget Adjustment Form.

All or part of alternative loans, along with federal, state, and institutional aid awards may be reduced if additional resources become available to a student that were not originally considered when eligibility was determined. Note: Student loan reductions or returns reduce the student's total loan debt. 

We recommend students notify the Office of Financial Aid of anticipated financial aid resources (ex: private scholarships) if they're not received by UAA prior to the scheduled student financial aid disbursement date (typically 10 days prior to the first day of the semester). 


Release of Information

In accordance with The Family Educational Rights and Privacy Act (FERPA), the Office of Financial Aid will not release information about a student to anyone, (including to parents and spouses), without the specific written consent of that student. If students wish to share this information with someone, they must complete a "Authorization to Release of Educational Information Form" stating the particular individuals they wish to authorize. No information may be released until the student signs and dates the form. To access this and other financial aid forms, please visit the  UAA Office of the Registrar Forms page.


Repeat Coursework

Federal Regulations specify that students may receive federal financial aid funding for one repetition of a previously-passed course.

Repeated coursework may be included if:

  • The student received an "unsatisfactory" or failing grade. Students may repeat a failed course until it is passed.

  • Determining enrollment status in a term-based program if a student needs to meet an academic standard for a previously-passed course, such as a minimum grade.

    • e.g. A student received a 'D' in a course which requires a minimum of 'C' for his/her major. Please note that this is limited to one repetition of a passed course.

  • If a student passed a class once, is then repaid for retaking it, and withdraws the second time, that withdrawal does not count as their paid retake, and the student may receive financial aid for another attempt.

Repeated coursework that may not count towards a student's enrollment status for the purpose of financial aid eligibility include:

  • Retaking a passed course more than once. If a student receives a 'D' in a course and decides to repeat the course, he/she may repeat this passed course one time. If this student wishes to repeat it a second time, the course would not count toward the student's enrollment status.

  • If a student passed a class once, then retakes it and fails the second time, that failure counts as their second retake and the student may not be repaid for retaking the class a third time.

Additional Notes

  • All repeated courses affect financial aid Satisfactory Academic Progress calculations. Regardless of whether the student received financial aid or not, all repeated coursework must be counted as attempted credits.

  • Certain course descriptions listed in the UAA Catalog may state that a specific course "must be repeated for degree" or "may be repeated for credit if content differs." A student may receive financial aid for these courses as long as the course content differs, regardless of receipt of a passing grade.


Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is the federal requirement that students make real and measurable progress toward their degree in order to be eligible to receive federal aid. SAP was created due to increasing accountability for the use of federal, state, and institutional student financial aid funds. Universities and students are required to demonstrate that financial aid funds are being used to assist students in efficiently completing their academic goals. In order to remain eligible for federal, state, and most institutional financial aid, students must comply with the SAP standards represented in the University of Alaska Satisfactory Academic Progress Policy (SAP). The UA SAP Policy is a shared policy among all UA campuses within the system, and all students, even those not receiving financial aid, will be evaluated for compliance each semester.

  1. Federal regulations found in 34 CFR 668.34 require, as a condition to participation in federal student aid program, that the University have a satisfactory academic progress (SAP) policy that monitors:
    1. Quality—this is monitored by the cumulative grade point average (GPA).  To maintain eligibility for financial aid students must stay in good academic standing by maintaining a minimum 2.0 cumulative GPA for undergraduates and a minimum 3.0 for graduates.
    2. Quantity—this is monitored by evaluating the percentage of attempted credits in which passing grades are earned.  The minimum satisfactory completion rate is 67% (rounded to nearest 1%). Passing grades for this purpose are letter grades of A, B, C, D, or P.  This is an ongoing average, and not a semester or annual percentage.
    3. Maximum Timeframe—the final component requires that students complete their degree program within 150% of the required credits of the program. For example, if a student is in a bachelor’s degree program that requires 120 credits to graduate, the student may receive funding for the first 180 credits attempted.
  2. Academic progress will be reviewed at the end of each semester to ensure the student has met the minimum GPA requirements and completed 67% of attempted credits at the University of Alaska and credits that have been taken at other institutions and transferred into the student’s degree program.
  3. Grades of AU, DF, F, I, W, NB, NC and NP indicate unsatisfactory completion of courses for financial aid purposes.  DF grades assigned for thesis work in progress will be allowed as satisfactory for one year only.  Failure of a student to satisfactorily complete the required percentage of credits will result in the suspension of most types of financial aid.
  4. First-time freshmen with no prior post-secondary academic history are considered to be making satisfactory academic progress for the first semester of enrollment.
  5. Satisfactory academic progress must be maintained and is reviewed even during terms in which aid is not received.
  6. Academic Disqualification, Dismissal or Removal from Program will result in immediate loss of aid.

Important Considerations:

  • Incomplete Grades:  Incomplete courses will not be considered complete until official confirmation has been received in the financial aid office showing satisfactory completion of the incomplete with a passing grade.
  • Repeat Courses:  Students may receive financial aid funding once for repeating a previously passed class; a failed course may be repeated until it is passed.
  • Remedial Coursework:  Students who enroll in remedial coursework (less than 100 level) may receive financial aid.
  • eLearning and Distance-Delivered Courses:  These courses count toward the credit hour load and may be used to fulfill credit hour requirements for financial aid if the courses are required for a student’s degree program. Note: Students are still required to complete these classes within the term that they enroll (year-long correspondence courses are NOT eligible for financial aid).
  • Challenge courses and 500-level courses:  These courses are NOT fundable by any type of financial aid.
  • Withdrawals: Students who totally withdraw from the university, after receiving financial aid, may be liable for refunds and/or return of Title IV funds.  Additional information can be found in the University catalog or on the Financial Aid website.
  • Institutional Funds: Students receiving most scholarships, grants, or tuition waivers from UA are expected to meet the satisfactory academic progress requirements listed in this document.  Please be advised, however, that some scholarships and waivers require a higher GPA for continued receipt.
  • Other Sources of Aid: Students receiving scholarships or financial aid from such sources as State of Alaska, BIA, regional and village corporations, civic groups, and private organizations will be evaluated under the requirements of the funding agency.
  • Notification: Notifications regarding lack of satisfactory academic progress and appeal decisions will typically be emailed to the student. Academic progress can be reviewed via UAOnline. 
  • Financial Aid Warning: A student in good standing who fails to meet the Satisfactory Academic Progress requirements will be placed on Warning for the first semester s/he falls below the cumulative 67% standard and/or who fails to meet the minimum cumulative GPA requirement.
  • Financial Aid Suspension:  Financial aid suspension will result from:
    1. Failure to complete the minimum percentage of credits and/or cumulative GPA required after being on Financial Aid Warning.
    2. Academic Disqualification, Dismissal, or removal from program as defined by the academic catalog.
    3. Exceeding 150% of the maximum number of credits required for graduation from the student's program.
    4. Failure to meet the requirements of an appeal approval and/or academic plan.
  • Appeals: A student may appeal the suspension of their financial aid if they can clearly demonstrate unusual circumstances.  Additional information and guidance regarding this process is available at the Financial Aid office and the office’s website.
  • Reinstatement: A student who cannot or does not want to appeal, or whose appeal has been denied, may regain eligibility by attending course(s) without financial aid. The student will be reinstated once the 67% cumulative completion rate and minimum cumulative GPA has been reached, if the student is within the 150% timeframe and is in good academic standing with the University.
  • Disbursements: Appeals may be approved for current or future semesters only and cannot be approved for a prior term. Funds cannot be disbursed for prior semesters when a student had failed to maintain satisfactory academic progress.  
1 Employee and Dependent Tuition Waivers do not require admission to a degree or certificate program. 
2 Private loans, grants and scholarships may have different criteria for satisfactory progress.

 

For more information about SAP, go to: Satisfactory Academic Progress (SAP)

The "Satisfactory Academic Progress Appeal Form" can be found on the UAA Financial Aid Forms website


Scholarship Policy

Scholarships might affect the level of other financial aid that students are eligible to receive. Students should notify the Office of Financial Aid once they are aware that they will be receiving a private scholarship. 


Total Withdrawal (Return of Title IV Funds Policy)

In a given semester (period of enrollment), students earn a portion of their awarded Federal Title IV financial aid for every day of attendance or active participation in academically-related activity. Eligibility for aid must be recalculated for a student who withdraws from all classes prior to completing 60% of the period of enrollment. If, due to the withdrawal calculation, the student owes the federal government a portion of the loans or grants received at the beginning of the semester, the university will automatically pay this to the government on the student's behalf. This may result in a debt placed on the student account and an institutional hold, preventing registration or release of official transcripts until resolved. Students will be subject to any collection costs incurred according to UAA Accounting Services policies.

There are three types of student behaviors that will result in a recalculation review:

  • Total Drop Prior to the Add/Drop Deadline: Eligibility for federal financial aid "locks" at the end of the add/drop period, also known as the financial aid census date. Students who drop all courses before the census date are not eligible for any financial aid, therefore 100% of federal aid received will be returned to the government on the student's behalf. Note: A student may submit instructor-certified documentation of attendance within five (5) business days in order to keep a prorated portion of Title IV funds.
  • Official Total Withdrawal: Students who withdraw from all courses after the census date are eligible for a percentage of financial aid based on the percent of the semester completed. For example: a student who totally withdraws after completing only 30% of the term will have “earned” only 30% of any federal financial aid received. The school and/or the student must return the remaining 70% to the government.
  • Unofficial Total Withdrawal: Failure to successfully complete coursework after receiving Title IV financial aid for them may also result in a recalculation of earned aid based on faculty-reported last date of attendance submitted for students who earn an "F", "NB", or "NG" during grade submission. If faculty report that a student did not attend/participate in any portion of a course, the student has earned zero (0%) percent of financial aid and all aid will be returned to the government. Note: A student may submit instructor-certified documentation of attendance within five (5) business days in order to keep a prorated portion of Title IV funds. Until the calculation is completed, affected students will be subject to an "Unofficial Withdrawal Hold", preventing future financial aid disbursements. Additional details provided below in the "Types of Financial Aid Holds" section.

The Return of Title IV Funds Calculation is based on the number of calendar days a student attended*, divided by the number of days within the enrollment term. * For distance education courses, "attendance" is based on "participation in academically-related activity" under the direction of the instructor. Please note: Logging into the UAA BlackBoard portal does not indicate active participation.

A student thinking about withdrawing from classes should contact the Office of Financial Aid to see how the withdrawal will affect their current and future aid eligibility.

  • Return of Title IV Funds Calculation

    The Higher Education Amendments of 1998 changed the formula for calculating the amount of aid a student and school can retain when the student totally withdraws from all classes. Students who withdraw from all classes prior to completing more than 60% of an enrollment term will have their eligibility for aid recalculated based on the percent of the term completed. For example, a student who totally withdraws after completing only 30% of the term will have “earned” only 30% of any Title IV aid received. The school and/or the student must return the remaining 70%. The Office of Student Financial Aid encourages you to read this policy carefully. If you are thinking about withdrawing from all classes PRIOR to completing 60% of the semester, you should contact the Office of Student Financial Aid to see how your withdrawal will affect your financial aid.

    1. This policy applies to all students who withdraw, drop out, are expelled from the University of Alaska Anchorage or otherwise fail to complete the period of enrollment for which they were charged, and who receive financial aid from Title IV funds:
      • The term “Title IV Funds” refers to the Federal financial aid programs authorized under the Higher Education Act of 1965 (as amended) and includes the following programs: Unsubsidized Stafford loans, Subsidized Stafford loans, Federal PLUS loans, Federal Perkins loans, Federal Pell Grants, Federal SEOG grants.
      • A student’s withdrawal date is:
        • the date the student completed the course withdrawal form, or the date the student officially notified the Enrollment Services Office (this notification may take place via email, letter, phone or personal contact); or
        • the midpoint of the period for a student who leaves without notifying the institution; or
        • the student’s last date of attendance at a documented academically related activity.
      • The term “period of enrollment” includes every day, including weekends, that the student is enrolled, excluding breaks of at least five consecutive days (the length of the break is determined by counting the first day of the break through the last day before classes resume).
    2. Title IV aid is earned in a prorated manner on a perdiem basis up to and including the 60% point in the semester. Title IV aid and all other aid is viewed as 100% earned after that point in time.
      • The percentage of Title IV aid earned shall be calculated as follows:

        Number of days completed by student / Total number of days in term* = Percent of term completed

        The percent of term completed shall be the percentage of Title IV aid earned by the student.

        *The total number of days in term excludes any scheduled breaks of more than five days.

      • The percentage of Title IV aid unearned (i.e., to be returned to the appropriate program) shall be 100% minus the percent earned.

      • Unearned aid shall be returned first by UAA from the student’s account calculated as follows:

        Total institutional charges X percent of unearned aid = amount returned to program(s)

        Unearned Title IV aid shall be returned to the following programs in the following order: Unsubsidized Stafford Loan, Subsidized Stafford Loan, Federal Perkins Loans, Parent Loans to Undergraduate Students (PLUS), Federal Pell Grant, Federal SEOG, other Title IV grant programs. Exception: no program can receive a refund if the student did not receive aid from that program.

      • When the total amount of unearned aid is greater than the amount returned by UAA from the student’s account, the student is responsible for returning unearned aid to the appropriate program(s) as follows: Unsubsidized Stafford Loan*, Subsidized Stafford Loan*, Parent Loans to Undergraduate Students (PLUS)*, Federal Pell Grant**, Federal SEOG**, other Title IV grant programs**.

        * Loan amounts are returned according to the terms of the promissory note.
        ** Amounts to be returned by the student to federal grant programs will receive a 50% discount.

      • If a withdrawing student is determined to have earned more aid than was actually disbursed by the official withdrawal date, UAA may apply “post-withdrawal disbursements” to current year charges and to minor prior year charges that the student owes without specific permission of the withdrawing student, providing the student would have otherwise been fully eligible for the disbursement on the date of withdrawal.

      • If earned but not disbursed amounts remain after a post-withdrawal disbursement is applied to outstanding eligible institutional charges, withdrawing students (or their respective PLUS borrower) will be offered, in writing, postwithdrawal disbursements of the remaining amounts within 30 days of the date of UAA’s determination that the student withdrew. The withdrawing student or his/her parent must accept the balance of the “post-withdrawal disbursement” within 14 days of being notified. If the student or parent accepts the offer of a post-withdrawal disbursement within 14 days, UAA must provide the funds within 90 days of the date on which UAA became aware of the withdrawal. If the student or parent does not respond within the 14-day window, UAA is not required to make the disbursement, but may do so at it discretion.

      • Written offers of post-withdrawal disbursements, refunds and adjusted bills will be sent to the student’s home address on file in the Office of Records and Registration following withdrawal. Students are responsible for any portion of their institutional charges that are left outstanding after Title IV funds are returned.

    3. A student may rescind his/her official notification of withdrawal by filing a written statement with the Records and Registration Office that he/she is continuing to participate in academically related activities and intends to complete the period of enrollment.
      • If the student subsequently ceases to attend UAA prior to the end of the period of enrollment, the student’s rescission is negated and the withdrawal date is the student’s original date, unless a later date is determined.
    4. Institutional and student responsibilities concerning the return of Title IV funds.
      • UAA’s responsibilities concerning the return of Title IV funds include:
        • providing each student with the information given in this policy;
        • identifying students who are affected by this policy and completing the Return of Title IV Funds calculation for those students;
        • returning any Title IV funds that are due the Title IV programs.
      • The student’s responsibilities in regard to the return of Title IV funds include:
        • becoming familiar with the Return of Title IV policy and how complete withdrawal affects eligibility for Title IV aid;
        • returning to the Title IV programs any funds that were disbursed directly to the student and which the student was determined to be ineligible for via the Return of Title IV Funds calculation.
    5. The fees, procedures, and policies listed above supersede those published previously and are subject to change at any time.
    6. Refunds of institutional charges for students who do not totally withdraw will be calculated using the UAA refund policy published in the UAA Class Schedule and Academic Catalog.
    7. Withdrawn students who later have a Petition for Refund approved may not receive the full refund if the source of funds used to pay for university charges is from a federal or alternative student loan source. UAA will return any credit balance of student loan funds to reduce the loan debt burden on the student and to effectively support institutional default management goals. 

 


Tuition Awards

Tuition Awards may affect the level of other financial aid you receive, and may not be combined with other types of tuition-only awards (employee/spouse/dependent tuition waiver, Chapter 33 GI Bill payments, Chapter 31 VA Education tuition payments, Seawolf Opportunity Scholarship, etc.) Please notify the Office of Financial Aid once you are aware you will be receiving a tuition award. Students with tuition awards must still pay their student and course fees by the applicable payment deadline. Many academic departments, along with the Office of Financial Aid offer institutional scholarships, called UAA Administration Scholarships. For additional information, refer to the scholarship section of our Types of Aid webpage.


Types of Financial Aid Holds

"Unofficial Withdrawal" Hold: A hold will be placed on the UAOnline account, preventing future financial aid disbursements, for a student who fails to earn a passing grade in at least one course in a given term. This hold will remain in place until the recalculation of federal financial aid eligibility has been completed, typically within 30 days of the term end.

"Transfer Monitoring" Hold: The Transfer Student Monitoring Process is for students who transfer from one school to another during the same award year or for students who start at UAA in the Spring or Summer terms. Under the Transfer Student Monitoring Process, UAA notifies the National Student Loan Data System (NSLDS) of the transfer and/or non-Fall header starting students, NSLDS Monitors the financial aid history of those students, and sends an alert to the school of any relevant changes. This process is to help identify those students who may have used federal aid elsewhere during the current academic aid year to avoid overpayments and aggregate limit maximums and/or Subsidize Usage Limit Allowance -SULA/LEU violations.  It is still the responsibility of all transfer students to notify the financial aid office of current year federal aid used at another institution.


Unusual Enrollment History

Some Free Applications for Federal Student Aid (FAFSAs) are flagged for "Unusual Enrollment History" by the U. S. Department of Education if the student has received federal Pell Grants at multiple institutions in recent years. The Office of Financial Aid is required to review the student's enrollment history and determine whether the student is enrolling only long enough to receive cash refunds of federal student aid.

How to resolve:

All students with whose FAFSAs are flagged are required to provide an "Unusual Enrollment History Verification Form" and academic transcripts or grade reports from all colleges and universities attended during the review period. If the student received Pell Grants and did not earn credit hours with passing grades (A - D) at each institution attended during these award years, the student may be determined ineligible for further federal financial aid. To access this form, please visit our UAA Financial Aid Forms page.

Appealing the ineligibility determination:

Students who have been determined ineligible for federal student aid on the basis or lack of documentation, may appeal their determination by contacting the Office of Financial Aid.

Regaining federal student aid eligibility:

Students whose aid eligibility is denied eligibility can be re-considered for federal student aid after:

  1. Meeting with an academic adviser
  2. Enrolling for one academic term only in courses that are required by their degree program
  3. Not dropping or withdrawing from (officially or unofficially) any courses after the term begins
  4. Meeting the University's standards of Satisfactory Academic Progress.

Verification

Verification is the process used to confirm the accuracy of the information reported on the Free Application for Federal Student aid (FAFSA).

If a student is selected for verification, he/she must submit certain information. This may include:

  • Household size
  • Number of household members in college
  • Taxable and non-taxable income
  • Asset information
  • Other data elements reported on the FAFSA

Students whose FAFSA is selected for verification are required to submit a Verification Worksheet and federal tax transcripts — if they did not use the IRS data retrieval tool when completing their FAFSA. Depending on the verification group they are assigned and other information reported on their FAFSA, we may require students to submit additional documentation. Students selected for verification will be notified through email and UAOnline as to what documentation is required. Financial Aid awards cannot be generated or disbursed until verification is complete. Students that are not initially selected for verification may be selected after they make changes to their FAFSA. If this happens, any financial aid previously awarded will be canceled until the verification process is complete. There is no guarantee that the equivalent types and amount of financial aid will be available when you are repackaged.

Deadline:

*You may still turn in documents after July 15th, but we cannot guarantee they will be processed before the payment deadline*

For priority processing and to ensure awards will be packaged before the payment deadline, students must submit all pertinent verification documents prior to July 1 of the academic year in which they are applying. The deadline to submit completed verification documents is 30 days from the last date of enrollment, or the last business day in August — whichever comes first. The deadline for all Financial Aid eligibility for a specific academic year is also the last day of August.

Failure to submit all required documents will cause processing delays. Not only will it delay all disbursements of federal aid but it will also prevent disbursement of several types of state and institutional aid. Lastly, Students are required to put their UAA ID number on each page of all documents submitted to the Office of Financial Aid.

Notification:

Once students submit all the required documentation, they can track the status of their verification through UAOnline. If a verification resulted in making changes to a student's FAFSA, the student will receive an email from the Central Processing Unit at the Department of Education with a new Student Aid Report and his/her verified EFC. Once their verification has been processed, students will receive an email within 7 business days notifying them to check UAOnline to view and accept their award offer.