For awards that go through the UAA Office of Financial Aid (i.e. prizes, scholarships,
and student awards) the department should either complete the UAA Foundation Payment Request Form or send an email to the UAA Scholarship email address [firstname.lastname@example.org] with the following information bullets completed:
- Student recipient name(s)
- Student ID number
- Foundation account number
- Award amount
- Semester the award should be applied (example: Fall 2015, Spring 2016, etc.)
Also include a statement verifying how the "signature authority requirement" has been
met. Example statement:"For the specified fund, I am the signature authority, UA Foundation approved designee,
or acting on behalf of the signature authority of record. The required signature has
been affixed to the relevant authorization document requesting this transaction, and
will be available for examination upon request by the UA Foundation. Furthermore,
I verify that the (expenditure, i.e. scholarship selection) is being made in accordance
with the terms of the fund agreement governing this fund."
Note:If the signature authority on the fund agreement is not the author of the emailed
award request, please "cc" them, so they are aware an award is being made from a fund
Payment Dates: There are no longer semester payment deadlines. Payments may be made to students in
fall, spring, or summer semesters (including retroactive payments) as long as it is
within the same fiscal year.
For awards that will continue to go through UAA Grants &Contracts by way of UAA Office of Sponsored Programs (OSP), (i.e. research reimbursements for supplies, travel, research-related stipends,
internships, and fellowships) departments should continue to send payment requests
using the Scholarship Payment Request Form and resolve questions or concerns directly with UAA OSP. For fund category questions, please contact the UA Foundation directly (email link provided).