Financial Aid Award and Bill

The process of applying for financial aid and using it to pay your tuition bill is easier than you may expect.

Award & Eligibility Conditions

For more information regarding financial aid policies, visit: www.uaa.alaska.edu/financialaid/policies.cfm

Accepting Your Awards: You must accept your loan offers on UAOnline to receive funds. If you do not accept loan offers within 30 days, the award may be cancelled. By accepting your award offer and/or by receiving the funds, you are accepting the responsibility to comply with the eligibility requirements of the award(s). For detailed instructions on how to accept your awards, visit: www.uaa.alaska.edu/financialaid/checklist.cfm

 You may make changes to awards that you have accepted and/or declined in UAOnline by submitting a Revision Request form. All forms can be found online at: www.uaa.alaska.edu/students/financial-aid/forms.cshtml  All awards are contingent upon sufficient appropriation of funds and your fulfillment of their terms and conditions.

Alternate Enrollment: There are many options available for attending UAA.  Many students take courses at other UA campuses, Study Abroad,  National Student Exchange, etc. Students are funded by the University to which they are admitted (UAA, UAF, UAS). Funding for UAA students who take classes at other UA campuses is automatic.  If you are planning on participating in an eligible study abroad or exchange program, contact us as soon as possible to provide information on published costs and dates of attendance along with the Alternative Studies Budget Adjustment Form.

Attendance Requirements: Avoid Repaying! If you totally withdraw or stop attending classes before completing 60% of the term, a portion of the total aid received, excluding Federal Work Study earnings, must be repaid. You will be notified within 30 days of your official withdrawal date regarding how much you owe. Students who do not officially withdraw, but fail all classes will be assessed on the 50% point of the semester or documented last date of attendance, if one is provided by faculty.

Changes in Classification: The award and disbursement of your financial aid is based on your classification (undergraduate or graduate), residency and housing status as indicated on your FAFSA. To avoid unanticipated delays or having to repay funds already disbursed, notify the Office of Student Financial Aid of any corrections or changes to this information immediately.

Degree-seeking Status: Financial aid is available only to students enrolled in eligible degree-seeking programs. Not all certificates are eligible programs.  Most scholarship and grant funds are only available to undergraduate students pursuing their first baccalaureate degree. If you complete a program and plan to continue on in another, you must reapply for admission to be eligible for aid.  For example, if you complete your AA program in the Fall and plan to continue on in a Bachelor’s program in the spring, you must apply for admission to the Bachelor’s program by the spring application deadline. Only coursework applicable to your degree program is eligible for financial aid. 

Delaying Your Start: If you are packaged for fall and spring semesters, but do not enroll in fall, your aid may be cancelled if you do not inform us in writing of your intent to enroll in spring.

Enrollment Requirements:
Many financial aid awards require at least half-time attendance, others require full-time attendance; Full-time attendance is defined as 12 credits for undergraduate programs and 9 credits for graduate programs. Half-time is 6 credits for undergraduates and 5 credits for graduate. Enrollment status for Grants, Tuition Awards, and some Scholarships are determined on the last day of the add/drop period as defined in the course schedule.  For the summer semester, the end of the first add/drop is used to determine final summer enrollment. If an initial award arrives after you have already withdrawn from a class(es), payment will match current enrollment. 

The Federal Pell Grant is offered on your award letter based on full-time enrollment status. Your Pell Grant will be prorated based on actual enrollment if you take less than 12 credits. As of July 1, 2012 students can only receive 12 full-time equivalent  payments of Pell throughout their lifetime.

 Enrollment Changes: All initial financial aid awards are based on full-time enrollment (if not registered) and actual enrollment (if registered). If your enrollment status is less than full-time or has changed, your award will be revised to correspond to your actual enrollment. If you change/reduce your enrollment after financial aid disbursement has occurred for a given semester, you will be responsible for all overpayments that are the result of your credit load reduction or change.

 Financial Aid Notifications: The Office of Financial Aid sends all communications to your UAA preferred email or via roamesg viewable on UAOnline.  You are responsible for monitoring your email account and UAOnline.

Outside Resources: Aid received from outside sources not listed on your Award Notice, such as scholarships,  tuition awards, third party payments, etc. must be reported to the Student Financial Assistance Office immediately.  Your award offer may need to be revised as a result.  Check UAOnline for revisions.  Failure to do so could result in having to repay funds already disbursed to you.

Purchasing Books: Students attending the Anchorage campus can complete a Financial Aid Authorization Form to have excess financial aid applied to their Wolfcard to purchase books at UAA’s bookstore, or may charge their books to their student account if eligible. Students attending other campuses must contact the campus for specific information on how to purchase books.

Special Circumstances: If you feel you have unusual family circumstances or have experienced a significant change in income you may be eligible for either a dependency or income override.  Please review the policies page www.uaa.alaska.edu/students/financial-aid/policies.cshtml to see if your circumstances meet the criteria.

Update Your Information: To ensure you receive important information regarding your financial aid, make sure your local mailing address and phone numbers are current in UAOnline. If you are a UAA student currently registered for classes, you're eligible for a free UAA email account. Instructions on how to access your account can be found at www.uaa.alaska.edu/about/administrative-services/departments/information-technology-services/

Financial Aid Disbursement

Students who are eligible for financial aid will have their federal and institutional aid applied directly to their tuition & fee bill as early as 10 days prior to the first day of classes.

Alaska Education Grants (AEG) and private scholarship checks are applied to your bill after the end of the add/drop period (i.e. the third week of class), right before the payment deadline.

Remember, prior to your financial aid disbursement to your student account, you will not see financial aid on your tuition bill (see “Tuition Bills” above).

Refunds

If your financial aid exceeds your tuition and fee bill, the UAA Disbursements Office will return the excess financial aid to you in the form of a refund. Refunds typically take 6-8 business days to process. Direct Deposit is available- sign up, verify and/or change your account in UAOnline (Student Services & Account Information > Direct Deposit Services).

UAA does not drop students due to non-payment. Students with outstanding bills as of the Payment Deadline are charged a late fee. To ensure your financial aid will be processed and applied by the payment deadline, please make sure your FAFSA and all requested documentation is submitted to the Financial Aid Office by the following dates:

  • July 1st for students starting in the fall semester
  • December 1st for students starting in the spring semester
  • April 1st for students starting in the summer semester

For more information and a list of frequently asked questions, see Student Accounts and Refunds.

Tuition Bills

To view your tuition bill, log into UAOnline > Student Services & Account Information > Student Account > Account Detail for Term (Semester) > Select the semester > Submit

Prior to the financial aid disbursement (see below), your bill will not include your anticipated financial aid. To determine how much financial aid you can expect, you need to compare your bill to your financial aid award letter. To view your financial aid award letter, log into UAOnline > Financial Aid > UAA > Award > Award Overview (look at award by term at bottom of page).

Remember that every financial aid type has eligibility criteria you must meet to be eligible (ex. Federal Student loans require a minimum enrollment of 6 credit hours, Federal Pell Grants are estimated based on full-time enrollment and are prorated for part-time students).

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