Non-UAA Reservation Inquiry

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Thank you for your interest in reserving a space in the Student Union. Please be advised that this form is not for UAA clubs or departments, but for outside organizations and clients unaffiliated with UAA. It is important to note that this form serves as a request and must be confirmed by Eva Ulukivaiola. Additionally, pricing details will be provided upon booking.
For further inquiries, please email Eva Ulukivaiola directly at eaulukivaiola@alaska.edu.

Equipment and Technology Policy:
Ensuring that the required equipment and technology are carefully selected from the options provided is crucial. Failure to disclose this information may result in our inability to take responsibility for any issues related to the incorrect setup of the technology. Additionally, it is essential that the technology be fully set up before the event's scheduled start time.  

Catering & Alcohol Policies:
All food served at events hosted in the Student Union must be priced under $700. If this cost threshold is exceeded, the use of UAA Seawolf Catering will be mandated. For further details, including menus and reservations, please visit their website at https://www.seawolfdining.com/catering.

Should you plan to serve beer or alcohol at your event, it is required to obtain approval for an alcohol waiver from the Dean of Students Office two weeks in advance. Requests for approval should be directed to uaa_deanofstudents@alaska.edu. It is important to note that alcohol cannot be served unless the waiver has been officially approved.

Prohibited Items:

  • No Candles, fog, or smoke machines due to fire hazards.
  • No Clear tape, as it may leave residue and damage surfaces.
  • No putting food down the kitchen drain, as this can lead to plumbing issues.
  • No moving furniture, as it may result in property damage or injury.
Adhering to these guidelines will help maintain a safe and well-maintained environment for everyone.

Damage & Exceeding Reserved Time:
The policy regarding damages to furniture, kitchen equipment, and overall space, as well as early arrival or late departure, is crucial to maintaining the integrity of the premises and equipment. The following policy can help address these matters effectively:

Damage Policy:

  • Any damage to furniture, kitchen equipment, or the overall space caused by individuals or groups will be the financial responsibility of the responsible party.
  • The responsible party will be charged for the full cost of repair or replacement of the damaged items.
  • It is important for all individuals using the space to handle furniture and equipment with care and report any damages immediately to the appropriate personnel.
Early Arrival or Late Departure Policy:
  • Individuals or groups that arrive early or depart late, beyond the agreed-upon times, may incur additional charges.
  • The specific fees for early arrival or late departure will be outlined in the rental agreement or booking terms.
  • It is the responsibility of the individuals or groups to adhere to the agreed-upon arrival and departure times to avoid any additional charges.

By enforcing and communicating this policy effectively, it can help in mitigating damages and ensuring that individuals respect the agreed-upon usage times for the space.