USUAA Student Travel Scholarships
2014-2015 APPLICATION DEADLINES:
Spring 2015: Wednesday, March 4
Submit applications to Student Life & Leadership, Student Union Room 218 or via email at firstname.lastname@example.org
The USUAA Student Travel Scholarships provide financial support for students wishing to attend academic or leadership workshops, conferences, or participate in civic-engagement experiences. These scholarships are awarded twice each semester.
Student Travel Scholarships only support transportation and/or event registration expenses. Each applicant is eligible to receive up to $850, however, the USUAA Travel Board reserves the right to allocate amounts less than $850.
Awards are allocated as a reimbursement. Transportation and/or event registration expenses are given after completion of the approved travel.
Criteria for Eligibility
To be considered eligible to receive a USUAA Student Travel Grant an applicant must meet the following criteria:
The USUAA Travel Board reviews applications and allocates funds. The Travel Board consists of two USUAA Senators and three students-at-large. Members of the board are appointed by the USUAA Vice-President and approved by the USUAA Assembly.
All students applying for a USUAA Student Travel Scholarship will be notified of the Travel Board's decision via e-mail 12 business days after the stated deadline. To ensure fairness, no information regarding an application will be supplied prior to the 12 day period.
All recipients of USUAA Travel Scholarships are required to schedule a meeting within five (5) days of award notification with the USUAA Administrative Assistant to set up travel to be authorized through the University's Travel Expense Management System (TEMS). Students will not receive funding unless travel approval is granted through TEMS prior to travel departure.
Frequently Asked Questions
Why are four weeks (domestic) and ten weeks (international) periods prior to departure important?
USUAA is a recognized student organization and uses student fees to support the USUAA Travel Scholarship. The University must approve any travel where a student receives funding from a recognized student organization and/or receives funding from student fees. No reimbursements for travel-related expenses can be approved without prior authorization of the travel. To allow for sufficient approval time students traveling within the United States must start travel no earlier than four weeks and student traveling internationally must start travel no earlier than ten weeks.
USUAA Travel Board cannot consider an application if travel has already occurred or will occur before these dates.
How do I buy an airline ticket, book a hotel, or pay for my event registration?
USUAA Student Travel Scholarships are processed as reimbursements only. It is the responsibility of the student traveler to arrange and pay for all travel expenses prior to the date of departure.
Are there any additional requirements for international travel?
International travel requests must be accompanied by a letter of support from a staff or faculty member at UAA. For academically related travel, the letter should come from the Chair of the department or faculty member facilitating/supporting the trip. Proof of international student insurance is required for international travel. Many options are available through http://www.internationalstudentinsurance.com. Students are responsible for purchasing their own insurance. These costs cannot be paid by USUAA.
What is the maximum amount I can be awarded?
Students are eligible to receive up to $850. This limit has been set by the USUAA Travel Board in an effort to offer as many students as possible with the opportunity to apply. The Board reserves the right to award less than $850 to applicants based on application materials and stated travel expenses.
How will I receive my reimbursement?
If awarded, travel scholarships will be paid out after the travel has been completed. You can expect to receive reimbursement by mail approximately three weeks after submitting all necessary receipts and completing the Travel Expense Report with the USUAA Administrative Assistant. If a recipient’s transportation and/or event registration expenses are paid in advance by a UAA student club, organization, and/or department, the recipient effectively surrenders their scholarship to the sponsoring UAA entity. The transfer will occur after travel is completed and the Travel Expense Report has been finalized. Students will not receive funding unless they attend the pre-travel meeting with the USUAA Administrative Assistant.
What if my trip is cancelled or I am unable to attend?
Travel grants will be revoked regardless of cause or reason for cancellation and no reimbursements will be processed. It is the responsibility of the student to contact the USUAA Administrative Assistant as soon as the travel has been cancelled.
For additional information regarding eligibility or awarding process, contact