Forms

Financial Forms

Please remember- until the Update forms are returned to the Student Clubs & Greek Life office, located in the SU 218c, you are not a recognized club and will not have access to these funds. The club president or vice president and your treasurer must go through Officer Training and Treasurer Training. If the trainings are not attended all requests to use your clubs funds will have to be approved by Clubs Council. This will add 2-3 days on to the processing of the AER. Sign ups are available in SU 218c.

These form are to be filled out BEFORE money is spent. Please bring completed form to SU 218c for Laurel to process. Processing will take between 3-7 business days (determined by type of payment required).

If you are depositing bring the sheet with you.


•	Deposit Forms Deposit Forms

•	Account Expenditure Request Form AER Form The Account Expenditure Request is a form that allows Student Clubs and Greek Organizations to access their funds. The Office of Student Clubs and Greek Life uses the Account Expenditure Request Form as an official record. Each request requires the signatures of the club or organization’s President, Treasurer, and Faculty or Staff Advisor as a way to demonstrate approval and authorization of club funds. Use of this form also ensures that each club and organization’s funds are protected from unauthorized purchases or illegal uses. The Office of Student Clubs and Greek Life is unable to issue payment or approve purchases without a completed Account Expenditure Request.

Misc. Forms

W9 Tax Form

Financial Handbook

Club Council Event Funding Request Form


•	On line ledger Student Club Financial Ledgers are now online! https://dsd.uaa.alaska.edu/wa/ledger/public The Student Club Online Fincacial Ledger System is a public view site. Students, faculty, and staff are able to utilize this system to track all student club financial transactions. All information within this system is considered public and therefore we are not able to publish specific information as it relates to student names, identification or tax numbers, and mailing addresses. Student Club Presidents, Treasurers, or Advisors requiring this information may contact the Office of Student Clubs and Greek Life. Updates to the Student Club Online Financial Ledger System will be made at least twice a week during regular business hours, Monday through Friday when the Office of Student Clubs and Greek Life is open. Depending on the type of Account Expenditure Request filed with the Office of Student Clubs and Greek Life clubs may not see their payment or purchase information in the online system for up to 14 business days. Any payment or purchase listed under ‘committed’ will not be moved under ‘cleared’ until the Office of Student Clubs and Greek Life completes all necessary payment processes. Deposits brought to the Office of Student Clubs and Greek Life will be entered as ‘committed’ until the office can confirm that the monies have cleared through the University Cashiering center. Should you have any questions regarding your club’s financial ledger please contact the Office of Student Clubs and Greek Life at 786-1385 or visit us in Student Union room 218C. https://dsd.uaa.alaska.edu/wa/ledger/public