Thinking of making program changes? Plan ahead. Major program changes usually take a full semester to complete and implement. Course changes, less time.
First, consult with your department or division leadership early in the process.
Discuss reasoning and fiscal implications before even considering the paperwork. Discuss all resource implications of your proposed curriculum action. Adding courses or credits to a program might be a great idea, but the budget may not be able to support it. Consider the impact on students currently in the program as well as students who will be admitted to the program.
Second, Consult with anyone you think might be interested in or impacted by your project:
- Colleagues
- Associate dean
- PICR member
- Other departments and faculty members, including extended campuses
- Advisory board members
- Send a notification email to uaa-faculty@Matrix.uaa.alaska.edu. This notifies UAA faculty of your intent to change your program or course. NOTE: This only represents notification and not coordination. You must coordinate with the chair of any program your change affects and you must reflect this coordination in block 14 of the CAR form. Coordination with affected units is required even for minor changes.
- Anyone concerned about or interested in your proposal has two weeks to respond. Keep all copies of coordination emails and take them to UAB with you when your curriculum is presented.
Third, consult with Assistant Provost for Academic Affairs, 786-1053, to discuss your proposal.
Begin coordination work early enough in the process to ensure you have time to complete the paperwork and are able to get on the agendas of PICR and the other approval boards (UAB, GAB, Faculty Senate, Board of Regents). The Governance Office also publishes a calendar of meetings on their website as well. Course changes do not need to be discussed with OAA.
Fourth, prepare curriculum change paperwork for the CTC PICR committee. PICR meets every Friday, 8:00 - 9:30 a.m. in UC 132N.
PICR Submission Deadlines
First Read
Send to the CTC Dean's office by 9:00 a.m. the Monday before you plan to meet with PICR. You will be notified if you're on the agenda.
Submit the following:
- One (1) signed hard copy (or PDF file of signed copies) of the curriculum, and
- Send an electronic copy via email (Note: large files may be difficult to send via email. Try zipping larger files; if the .zip file is still too large, you may need to break it into separate .zip files to email them. If all else fails, copy the files to a CD for distribution)
Second Read
Due to the CTC Dean's office by 5:00 p.m. the Monday before you wish to meet with PICR
Include the following:
- One (1) hard copy (signature not required, and only changes from 1st read are required), and
- Electronic copy sent via email
Undergraduate Academic Board (UAB) Submission Deadlines
Faculty are responsible for submitting curriculum to UAB. The curriculum forms must be signed by the faculty originator, the department/division chair, your associate dean, and the PICR chair. Faculty are also responsible for finding out if their curriculum is on the agenda or not--UAB does not contact faculty.
The Governance curriculum coordinator is Christine Tullius, ancmt3@uaa.alaska.edu, 786-1994.
Governance website with curriculum links: http://www.uaa.alaska.edu/governance/
First Read
Due 9:00 a.m. the Monday morning of the week you would like to be on the agenda. You will find the UAB agenda and meeting dates on the Governance website.
Including the following:
- One (1) hard copy of the curriculum packet with all appropriate signatures
- Send an electronic version of the curriculum packet to the Governance Coordinator
Second Read
Due 9:00 a.m. the Monday morning of the week you would like to be on the agenda
- One (1) hard copy of the curriculum packet (no signatures required and only changes required from 1st read are required)
- The electronic version of the curriculum packet
Graduate Academic Board (GAB)
Since CTC has few programs that would go through GAB, specifics are not included here. Contact Christine Tullius, ancmt3@uaa.alaska.edu, 786-1994, for first and second read requirements.
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