Part V - Regents' Policy

This page contains the Regents' Policy as it pertains to CTC print and electronic publications.


P02.05.010. General Statement: Crisis Planning
The University of Alaska requires each of its MAUs to develop crisis response, communications, and business continuation plans. Such plans must include provisions for prompt and effective response to disasters, whether natural or human-made, to protect life and property and to provide for the continuation of university programs and services during the period impacted by the crisis.

P02.05.020. Crisis Communications: Designated Spokespersons
A. The university responds quickly, accurately, and fully to requests for information about any crisis that affects the system, its employees, its property, its students and its public image, within the constraints imposed by concern for individual privacy and legal responsibility.

B. The crisis plans will designate university personnel to be designated spokespersons during the crisis. No other employee is authorized to disseminate information on behalf of the university about the crisis to the news media unless designated to be a spokesperson by the president or a chancellor.

R02.07.054 Content Restrictions
Managers of information resources may impose on shared information resources under their management constraints and measures designed to maintain system functionality and to assure data integrity and security. Such constraints and measures may lead to limits or restrictions on some types of activities. Restrictions based solely on the content of information must not conflict with the academic mission of the university and right to individual freedom of expression. Content restrictions are thus appropriate only in specific limited circumstances, such as the following:

A. Limited-Public Forums
Limited-public forums, as distinguished from private communication or public forums, may have content restrictions so long as they are based on topic rather than viewpoint. A discussion forum, for example, maintained specifically for the discussion of mineral resource distribution might, to keep discussions on the intended subject, reasonably prohibit discussion of the politics of states containing the resources or financial data on companies mining resources.

B. Sending Messages to Large Mailing Lists
Information resources personnel may adopt guidelines for the use of large mailing lists for unsolicited messages which take into account the likely demand on resources, including resources required to respond to problems or complaints, relation of the sender to recipients, and appropriateness for the intended use of the system.

C. Harassing Messages
Harassing messages or public displays may be restricted and removed from University information systems.

D. Disproportionate or Debilitating Amount of Resources
Forms of activity in a networked environment that utilize a disproportionate or debilitating amount of resources.

E. Commercial Sites
Company logos or hypertext links to commercial sites on university publications, including institutional web sites, may appear to be commercial endorsement of products or services. Information resources personnel may direct that such references be clarified or removed.

F. Illegal Content
Illegal content, including obscene material, child pornography, efforts to incite violence, or communications in furtherance of conspiracy to commit a crime, is prohibited.

P05.02.070. Representational Expense
The university may incur or reimburse authorized individuals for representational type expenses. The conditions and limitations regarding such expenditures or reimbursements shall be governed by university regulation.

P05.08.0101. Printing Standards: General Statement
Publications produced by and for the university will be simple, low in cost and consistent. Publications will be printed on recycled paper whenever it meets specific printing needs and will be printed on both sides of the paper. A publication with actual annual general fund production costs in excess of $1,500 will contain the disclosure statement if required by AS 44.99.210. (08-19-94)

P05.08.012. Printing Standards: Printing at Private Facilities
A university publication will be produced at a private sector facility located in the state unless:

A. the publication cannot be produced within the time limits established by the university by a private sector facility located in the state;

B. the technical requirements for the publication exceed the capability of private sector facilities located in the state;

C. the publication can be produced at less cost by the university; or

D. in-house xerographic copiers, computer printers or imagers are used to produce the publication.

P05.08.014. Printing Standards: Printing Regulations
In promulgating university regulation with printing standards designed to promote simplicity, low cost and consistency in accordance with this policy, the president will consider the standards adopted by the Department of Administration under AS 44.99.200 and will allow for exceptions to the standards with written justification. The standards will not apply to publications used by the university to develop a market for the university's services or products, publications intended primarily for foreign or out-of-state use, programs for public ceremonies, or posters, or printed materials exempted by AS 44.99.240(1).

P09.04.060. Disclosure of Personally Identifiable Information
Personally identifiable information will not be released from an education record without the written consent of the student except for permissible disclosure of public information and except as otherwise permitted by FERPA or by university regulation. Such written consent must:

A. specify the records to be released;
B. state the purpose of the disclosure;
C. identify the party or class of parties to whom disclosure may be made; and
D. be signed and dated by the student.

P09.04.090. Public Information
The president will establish the items regarding a student that are considered public information. Public information is that information about a student that a university will, at its discretion, make public in ways such as a student directory or news releases unless the student requests that it not be released. Students will be given the opportunity to make such a request on registration documents and in other ways designated in university regulation on annual notification of rights. For purposes of this section, "public information" is intended to mean "directory information" as used in FERPA.