The Office of Sponsored Programs requires the budget template and justification be included with every proposal.
OSP Budget Template This Excel template will assist you in planning your project budget. It has the correct Staff Benefit and Leave Rates pre-loaded. There is a yearly escalation for multi-year budgets.
Please provide your budget in excel file format to OSP with your submission.
Please provide your budget justification in word file format to OSP with your submission.
A Budget Justification must be included regardless of agency/sponsor requirements. A consistent approach is applied to all sponsored projects to assure compliance. The federal government makes it the university's responsibility to fully justify all budgets. It is one the primary functions of the OSP office to review budgets and to match the requested budget lines to the project narrative. We must ensure forethought, the necessity of the project budgeted expenditures, the consistency in accumulating costs, and compliance of all items listed with GAAP/CASB. Budget narratives are the roadmap for post-award determination on allowablility and allocablility of costs.
Direct vs. Indirect Costs
Direct costs are those costs that can be identified specifically with a particular sponsored project, instruction, other sponsored activity or other institutional activity relatively easily with a high degree of accuracy. 2 CFR Part 220 (OMB Circular A-21) Cost Principles for Educational Institutions
Direct Cost Examples:
Facilities and Administrative (F&A) also referred to as "Indirect" or "Overhead"
The current negotiated agreement can be found at: http://www.alaska.edu/files/cost-analysis/UA-FY14-16-Pred-FA-Rate-Agrmt.pdf
UAA's fixed F&A Rates for fiscal year 2015 are:
Please be certain to use these words "Modified Total Direct Costs" as the basis for all Facilities and Administrative Costs on proposals.