Pickup & Return Procedures
Picking Up Vehicles
The following is necessary to pick up a vehicle:
Vehicles are presumed to be in good condition when released by the Motor Pool Office. However, operators should examine the vehicle prior to use and report any visible body damage to the Motor Pool office.
In addition to inspecting the vehicle for body damage, the operator should also ensure that lights, turn signals, windshield wipers, etc. are in working order and emergency equipment such as flares are provided.
Parking University Vehicles on Campus
University vehicles may be parked in designated areas on campus without purchasing a UAA parking permit (see the exception under "operating costs not covered by the rental fee" Rental Rates, Terms and Conditions). However, there are areas on campus where parking may result in a citation, these areas include:
Parking University Vehicles Off campus
Parking a Personal Vehicle at Fleet Services
A privately owned vehicle may be parked at the Motor Pool while renting a University vehicle. A UAA parking decal or temporary parking permit will be issued upon request by the Parking Office on the day the vehicle is checked out. Personal vehicles may not park in spaces reserved for Physical Plant/Vehicle Pool Vehicles.
Returning During Operating Hours
Vehicles may be returned between 7:00am and 4:00pm Monday through Friday. Prior to returning the keys to the Motor Pool Office the vehicle must be parked in the Motor Pool parking lot on the north-side of the GHB building. The operator will be asked to sign the rental agreement verifying the vehicle was returned.
Returning After Operating Hours
The vehicle must be parked in the Motor Pool parking lot on the north-side of the GHB building. The key locked in the vehicle.
Late Return Penalties
Operators are requested to return vehicles promptly. When circumstances necessitate a change in the time of return, the Motor Pool Office should be notified before the originally scheduled return date. Failure to return a vehicle as agreed will result in a penalty of the daily rate until the vehicle is returned.
Returning a Long-term/Permanently Assigned Vehicle
Departments leasing a vehicle for an indefinite time period should notify the Motor Pool Office as the intended return date is known.
Daily Rental Vehicles
Each daily rental vehicle comes with a full tank of gas/diesel. In the Anchorage area, obtain all necessary vehicles services from the Vehicle and Equipment Repair Shop. Outside the Anchorage area obtain permission from the Vehicle and Equipment Repair Shop for any repairs and keep all receipts from the repair shop.
Pickup & Return Procedures