The University of Alaska Anchorage uses OnBase Enterprise Content Management (ECM)
as the primary digital storage location for records and official University documents.
The creation, maintenance as well as the deletion of these documents must comply by
University Policy & Regulations set by the Board of Regents. All documents that are stored in OnBase have to be assigned
to a specific doctype. The specific doctype determines access permissions and workflow
of those documents. Documents can be scanned and uploaded for the purpose of reducing
physical documentation held at the University. Staff members can use OnBase to find
scanned versions of incoming checks and or journal vouchers.
UAA Staff members can access the OnBase system through the following ways:
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- OnBase Web Client - The web client can be used primarily for searching for documents. Staff members
should use their UA username and password to access the OnBase Web Client interface.
- OnBase Unity Client - The Unity Client can be downloaded from the OnBase Landing Page. Follow the download instructions in order to access the application on your local
computer.
For more information about the OnBase system and or training and install instructions,
visit the Records and Information Management site.
Access OnBase Landing Page
The Payment Card Industry (PCI) is a security standard council with the goal of managing
the ongoing evolution of the Payment Card Industry Data Security Standard. The council
consists of Visa, Master card, American Express, JCB International and Discover. For
organizations accepting or processing payments, these standards set the operational
and technical requirements. The University of Alaska Anchorage is committed to complying
by PCI standards in order to maximize data security and ensure payment card transactions
are processed in compliance with the latest PCI Data Security Standard. UAA is also
required to follow Administrative Policy created by the University of Alaska regarding Payment Card Industry.
Departments are not permitted to transmit, process, or store payment card (either
credit or debit card) information on University Computers, Servers, Workstations,
or on other electronic media (Email, Internet, Fax Machines, CD/DVD media, or flash
drives). When cardholders visit university online sites they must be redirected to
a PCI compliant (University approved) third party site to transmit, process, or store
the payment card information, or be processed with applications adopted and supported
by the University of Alaska.
More information can be found on the University of Alaska Compliance Page.
All University employees accepting card payments must complete the PCI Training on
PageUp. Employees can find the required training by going to PageUp > My community > Learning
library > search "PCI" and complete the Protecting Payment Card Information training.
Access UA Compliance Page
The University of Alaska Anchorage uses TouchNet as a third party framework for enterprise-wide
eCommerce sites. It is used by campus departments and organizations to create, manage
and operate online stores with integrated payment options. TouchNet Marketplace is
a user-friendly way to create shopping carts, and custom storefronts for on-campus
merchants. TouchNet has hundreds of partners that work directly with their system, that departments and organizations can further
look at for their own specification. TouchNet uses procure-to-pay software, which
integrates purchasing and accounts payable systems to create greater efficiencies.
If an UAA department or organization would like to use TouchNet services, they will
need to send an inquiry to the Director of Financial Services, Brian deZeeuw btdezeeuw@alaska.edu. Further conferences will consist of understanding the system, compliance and policy,
along with client expectations.
Access TouchNet
