Thesis and Dissertation Information
Graduate Student Research:
All graduate students are strongly encouraged to complete Responsible Conduct of Research Training (RCR):
The University of Alaska Anchorage promotes Responsible Conduct of Research enforcing high standards of ethics and accountability in planning, implementation, behavior and information dissemination. UAA provides a CITI Course in the Responsible Conduct of Research (RCR), a comprehensive basic course in RCR for all UAA faculty, staff, research administrators, and students involved in any aspect of research.
All graduate students planning on completing a thesis or dissertation to meet degree requirements are required to complete the Thesis/Dissertation Topic and Research Compliance Form (RCIP) along with their Committee Form. FYI, some graduate students are planning research that will lead to intellectual property with commercial potential which is covered under the RCIP Form. At the same time, all graduate students are expected to respect the copyright, license and intellectual property rights that may attach to files of any media type, including software, texts, databases, images, video, music and other audio files, especially when using university computing and/or networking resources. For further information, contact the UAA Research Compliance Office or the associate vice provost for Research Administration and Commercialization.
- Documents Required: Thesis/Dissertation Topic and Research Compliance Form
Defense of Thesis or Dissertation
Graduate students completing a thesis or dissertation in fulfillment of degree requirements are required to pass an oral defense of your work. Defense dates must be submitted to the Graduate School and publicly posted one week before the defense. The defense will consist of a presentation followed by questions on the research, analysis and written thesis presentation. All committee members must be present at the thesis/dissertation defense. A Report on Thesis/Dissertation Defense must be submitted to the Graduate School indicating date of completion, and approved by the graduate advisor and committee, program chair, college dean, and the Graduate School.
- Document Required: Report of Thesis/Dissertation Defense
Before final acceptance, all members of a student’s graduate committee, department/program chair, the college dean, and the Graduate School dean must approve the thesis or dissertation as required by the student’s graduate program. Changes or corrections to the thesis may be required at any of these levels. The graduate committee is primarily responsible for project evaluation, grammar, punctuation, usage, and formatting, but the department chair/director, and college dean may also conduct reviews to monitor the quality of projects and check for any overlooked errors. The college dean may not give final approval until all required corrections are made. Students should check with their programs for required formatting. Ideally, formatting checks should be made before the defense of the project. A copy of the signed and completed Thesis/Dissertation Approval Form is forwarded to the Graduate School. Once received, the Thesis/Dissertation requirement in Banner and the student’s DegreeWorks Graduate Studies Plan (GSP) will be noted as having a been met to partially meet degree requirements.
- Document Required: Thesis/Dissertation Approval Form
Formatting your Thesis or Dissertation:
- Do NOT use prior theses or dissertations a your definitive guide.
- Choose the format style appropriate for your thesis. Theses with one journal article must use the Monograph style.
We strongly advise you to have your thesis reviewed by the Graduate School prior to the final submission deadline to expedite thesis approval.
- For thesis formatting review, please email a word doc copy to Elisa Mattison.
For complete information, consult the 2020-2021 Thesis Formatting Handbook. Do not use previous versions of the handbook; you are required to use the handbook for the academic year in which you graduate. Do not use other theses as examples for formatting.
The Graduate School conducts thesis formatting reviews by email. Please email a Word Document (not a PDF) to Elisa Mattison around the time of your defense. Do NOT wait until after your Thesis/Dissertation Approval Form has been signed.
If you wish to have a "face to face" advising appointment, due to COVID-19, all advising appointments are conducted via Zoom on Friday's between 3:00 PM to 5:00 PM. Please contact Elisa Mattison for your Zoom link.
For assistance with the new landscape layout requirements, please review the outline and video provided by Research Guides.
- The Title Page examples below are templates and not to be used as the actual page.
2020-2021 Thesis Formatting Checklist (Formatting guidelines based upon current Thesis Formatting Handbook)
For expedited review, theses and dissertations should be submitted with a completed copy of the Thesis Formatting Checklist. Please make sure that you follow your programs style guide when UAA guidelines do not apply. CWLA students: please use your CWLA program check list.
When in doubt of program required style guides, it is best to purchase the specific style guide or for a quick check, you may use the Purdue Owl APA formatting or Purdue Owl MLA formatting for APA or MLA.
Flow Chart of Thesis Review and Submission
We know that the process of submitting your thesis and it's review is somewhat confusing. The flow chart was designed to assist you in understanding the process. As always, please email the Graduate School at any time for clarification when you have questions.
Thesis Submission Deadlines and Process
Deadlines for Final Thesis Submission to the Graduate School for 2020-2021:
Fall Graduation: December 1 (no extensions allowed)
Spring Graduation: April 10
Summer Graduation: July 10
If the deadline falls on a Saturday or Sunday, then the deadline becomes the following
Monday for spring or summer semester. For fall semester, the deadline becomes the
Please consult your college or school dean's office for their thesis submission deadlines for each semester to allow adequate time for their review prior to submission to the Graduate School Dean. Please check with your college or school Dean for their deadlines so that they may have sufficient time to read the thesis and return them to students for final submission to the Office of the Graduate School on the ETD website.
ProQuest Electronic Thesis Submission (ETD)
You must submit and upload your thesis electronically at ProQuest after your college dean has signed the Approval Form. The Graduate School will conduct the final review from ETD. Please submit your title in Title Case Caps, NOT ALL CAPS, or Sentence caps.
Steps for Uploading to Electronic Thesis/Dissertation (ETD):
- Enter website at http://www.etadmin.com/. The ETD web page is titled: "Make your thesis or dissertation available to the research community with ProQuest ETD Administrator"
- Click on submit to begin the process of uploading your final thesis and setting up your account on the site. Follow the online instructions. Do NOT use all CAPS for the title of your thesis; please use Title Caps. (Having trouble using Title Case Caps? Capitalize My Title can help.)
- At this point, you have uploaded your submission and it is ready for its final review. ETD will notify the Graduate School of this event.
- The Office of Degree Services is notified by the Graduate School upon approval of the thesis by the Dean of the Graduate School. Degrees are dated and posted immediately by the Office of Degree Services during the semester in which all degree requirements are completed.
Post-Graduation Publication Embargo Extension:
Authors must contact ProQuest customer service to ask that they put on a new embargo or extend an existing one. Customer service can be reached by contacting email@example.com.
Customer Service will send an email to the author confirming the embargo has been implemented. Customer Service also reminds the author that they will need to request their library to embargo the record in the institutional repository.
Still have questions about uploading to ETD? ProQuest FAQ's
Requests for a Deadline Extension
Your Graduate Advisor must complete the Request for Extension to Thesis/Dissertation Deadline form requesting an extension of time to complete your thesis/dissertation. This form is prepared on your behalf by your Graduate Advisor. The form must outline the circumstances that precipitated this unusual request. By approving the request for an extension of time to submit the thesis/dissertation, your Department Chair and Dean acknowledged this request for an extension and agree to review your thesis in a timely manner to allow the extension deadline to be met.
Requests for deadline extensions prepared by students are not accepted.
Requests for extension must be made no later than:
- Fall Semester: Extensions are not available for fall semesters
- Spring Semester: Due to COVID-19 virus, no extensions will be granted for spring semester. See extended deadline above.
- Summer Semester: July 1
No extensions will be granted for any reason after April 15th for Spring Semester, and July 21st for Summer Semester. The Graduate School staff requires adequate time to review your thesis. You will require enough time to make any necessary corrections. The deadline imposed by the Office of the Registrar for clearance to graduate is fixed and unable to be amended.
Extensions are made on a first come/first served basis. Not all extensions will be approved.
Doctoral Students: Survey of Earned Doctorates
All doctoral students must complete the Survey of Earned Doctorates and submit the certificate to the Graduate School.
Contact the Electronic Copyright Office: eCO.
U.S. Copyright Office and Frequently Asked Questions about Copyrighting
If you would like to order hardcover spiral bound copies of your thesis or dissertation for personal or departmental use, please contact UAA Print Services.
You may purchase copies of your thesis through the ETD submission process. You may also complete a web search of other sites offering binding services, such as Thesis on Demand or PhD Book Binding. UAA does not specifically endorse any outside publisher.
Roles of Individuals in the Thesis Process
- Write the thesis
- Comply with required thesis formatting.
Thesis Committee Chair:
- Approve the thesis content, English usage, readability, thesis formatting, and adherence
to acceptable publishing standards.
- Provide assistance with the content and academic rigor of the research of the thesis
- Critique the structure of the final product.
- May provide assistance with questions regarding formatting.
- Review submission process through the delivery of the final research product to the Graduate School.