For multi-day events, if you have different start or end times on each day, please include that in the short event overview.
Food & Beverage Service:
The Alaska Airlines Center is contracted through a third-party company – Nana Management Services or NMS – they have first right or refusal for all AAC event catering needs or requests. To inquire about food and beverage options please feel free to reach out directly to the Catering Manager, Robin Fuentes, via the contact listed below. Thank you!
Name: Robin “Bobbi” Fuentes
Title: NMS Catering Manager
Phone: (907) 751-7454
Damage & Cleaning Policies:
The estimated event invoice includes a labor, maintenance, and/or cleaning fee. However, additional costs/fees may be incurred in cases of excessive messes and/or damaged/broken property.
Deposits, Fees, Payments & Cancellation Policies:
Upon approval of the estimate, a contractual agreement will be issued, detailing a non-refundable deposit. This deposit is to be paid within 48 hours of signing the contract. The event remains tentative until the deposit is settled, making it potentially available to other clients until confirmed. In the event of cancellation by the client, the Alaska Airlines Center reserves the right to decide on the refund amount, whether partial or full on a case-by-case basis. Additionally, The Alaska Airlines Center reserves the right, at its discretion, to apply a previously paid deposit towards a future booked event as an alternative to offering a refund in the event of cancellation. If the cancellation is due to an Event of Force Majeure, neither party has liability under the contractual agreement, and the client's sole remedy is a refund of uncommitted or cancelable advance payments, less any incurred expenses by the Alaska Airlines Center in event preparation.
For event cancellations, promptly contact the events office at (907) 786-7850 or via email at aac.events@alaska.edu Cancellation requests must be in writing and could result in the forfeiture of some or all of your deposit.
The total bill is due one week before the first event start date, unless alternative payment arrangements have been previously agreed upon. Failure to pay the bill in full before the event date may lead to event cancellation. Additional charges incurred during the event will be billed afterward and are due upon receiving the Final Invoice. As per the Damage and Cleaning policy, additional fees may be imposed for excessively dirty or damaged rooms and/or equipment.
Delinquent Account Policies:
Contractor understands and accepts that if it fails to pay bill or any monies due and owing UAA by the scheduled due date, and fail to make acceptable payment arrangements to bring account current, UAA may refer the delinquent account to a collection agency. Contractor further understand that if UAA refers the balance to a third party for collection, a collection fee will be assessed and will be due in full at the time of the referral to the third party. The collection fee will be calculated at the maximum amount permitted by applicable law, but not to exceed 40% of the amount outstanding.
Insurance
Event Insurance is required for all event at the Alaska Airlines Center. The client or business is required to obtain, at its own expense, commercial general liability insurance from insurance companies rated A-XII or better by Best’s Key Rating Guide. This insurance must be in the name of the client or business and include THE UNIVERSITY OF ALASKA ANCHORAGE as a named insured. It should cover all operations outlined in the Contractual Agreement and the contractual assumption of liability as specified in the Contract. The insurance policy must have a minimum limit of Two Million Dollars ($2,000,000) per occurrence, combining single limits for bodily injury, property damage, and personal injury.
Additionally, the Licensee is obligated to maintain commercial automobile liability insurance, also from insurance companies rated A-XII or better, covering the operation of owned, leased, hired, and non-owned vehicles. This insurance should have a minimum amount of Five Hundred Thousand Dollars ($500,000) per accident, combining single limits for personal injury and property damage. The commercial general liability insurance must be endorsed to stipulate that it is primary and not contributory with any insurance coverage or self-insured program of the Alaska Airlines Center or any other additional named insureds. Furthermore, the client is required to include THE UNIVERSITY OF ALASKA ANCHORAGE (“UAA”) as an additional insured in the specified policy of commercial general liability insurance. If you are in need of an insurance carrier for your event, the University of Alaska Statewide offers event insurance for events at University locations. Call the University Of Alaska Statewide Office Of Risk Management at (907) 474-5278 for details. If you have further questions regarding this insurance requirement please reach out to the Alaska Airlines Center Event’s Department at (907) 786-7850 or aac.events@alaska.edu.
Conditions and Liabilities:
• UAA is only responsible to provide those items which are agreed upon in writing.
• Decorations and on-campus advertisements of this event MUST be removed immediately after your event.
• Proof of event insurance must be provided two weeks prior to your event
I agree to abide by all University policies, including fire regulations, posting, and alcohol policies. For liability purposes, I agree to ensure that members and guests of the group will not move or tamper with any equipment, including furniture. I further understand that all facilities and equipment are subject to availability.
I agree to indemnify, defend, and hold harmless the University of Alaska Anchorage, its employees, officers, agents, and the Board of Regents against any and all claims of injury to person or property due directly from any accident occurring in, upon, or about the premises except to the extent such injury or damage results from gross negligence from the University.
