Use a complete return address on all outgoing mail.
Mail Tips & Prep
- Packages must be to the UAA Mailroom by noon to be delivered the next day
- Overnight shipping is not available for international shipping
- Overnight shipping cannot be delivered to PO boxes
Flat Rate or Priority Box?
General rule of thumb for deciding whether to use USPS flat rate or priority box:
- Shipping to AK Zip Codes 998/999:
- Treat as if mailing to Lower 48
- Shipping to AK Zip Codes 995/996/997:
- Up to 5 lbs: Use priority
- Over 5 lbs: Use flat rate
Bulk Mail Services
For mailings over 200 pieces, send bulk mail through the Copy & Print Center for significant savings. Their team automates nearly every aspect of mail preparation and is able to personalize mailing with variable-data capabilities, eliminating duplicates and cleaning up incomplete addresses.
Mail Preparation Guidelines
Address envelopes so that the destination address is parallel to the longest edge of the envelope. Address large envelopes so that the flap is on the right or leading edge of the envelope. Seal all large envelopes.
For multiple pieces of the same dimension, ensure all mail faces the same direction. Band together multiple pieces within each grouping.
Always leave the upper right-hand corner free of all marks. This is where metered postage is applied.
Use light to medium-tint paper so that the meter imprint will be legible. (No red paper, please.)
If outgoing material is to have postage applied and bears a permit indicia or other mark, it must be covered with a white gummed label in order for the metered postage to show clearly.
Designate the desired class of service when mailing large envelopes or parcels (Priority ,Parcel Post, First Class, etc.) If a class of service is not designated, we will assume the mail piece is to be sent First Class.
Separate outgoing mail that requires special services, such as Certified, Insured, or Express Mail and clearly indicate what special service is required in a way that will remain intact during transit. (Sticky notes should be taped on.)
International Express Mail and Global Priority Mail are services available to most countries for expedited international mailings. Cost is determined by specific weight and country of destination.
A completed customs form (listing everything in the package) is required.
Check what can be mailed to the country of destination (some countries have restrictions).
All international packages go out the next business day.
When addressing international mail, it's critical that the name of the country be written in English, in full (no abbreviations) on the bottom address line. An address in a foreign language is permissible provided the name of the city, province, and country are also indicated in English.
Mailing to Africa requires a PO box and a phone number for the recipient.
All mail leaving the U.S. must be totally sealed on all sides. (No staples, tabs, etc.) Parcels, also, must have no open seams.
Items of mail containing personal handwritten or typewritten correspondence must be sent as letters or letter packages.
(Letter packages require a custom declaration.)