Conference Spaces Reservation Form

Fill out this form to place a reservation request for conference spaces. This is a request only. We recommending contacting our office to make sure space is available at 907-751-7273 or by email at

Note: UAA departments must reserve through 25live. Do not fill out this form.

This is the address that we use for billing and invoicing

For multi-day events, if you have different start or end times on each day, please include that in the event description.

Some equipment has additional cost, depending on your room package

Parking Policies:

Parking is enforced Monday-Thursday from 7:30am-7:30pm. Parking is free during non-enforcement times.  All parking areas are now equipped with Pay 'n Park Machines for visitors (machines take cash, coin, and credit). Parking violations are enforced strictly for improper parking, parking in a restricted zone or fire lane, parking in a permit parking area without a permit or paid meter receipt.
For a rate quote on parking lot rentals, please contact us. A $25 rush fee applies to all parking requests made within two (2) weeks of the event.

Catering & Alcohol Policies:

All food served on campus must be arranged through UAA Seawolf Catering. Please email for information, menus and reservations. If you plan on serving alcohol, an Alcohol Waiver must be approved by the office of the Vice Chancellor of Student Affairs prior to the event. Permits must be obtained through UAA Seawolf Catering. Absolutely, no alcohol maybe served without this permit.

Damage & Cleaning Policies:

A labor, maintenance, and/or cleaning fee may be imposed for excessively dirty or damaged rooms or equipment.

Deposits, Fees, Payments & Cancellations:

A deposit of 50% of the facility charge is due once the event is confirmed by the Conference Services office. This deposit will be applied to the total of your event. The total amount of the bill is due 3 days prior to the first event date. If the bill is not paid in full before the event date, the event will be cancelled. Any additional charges incurred during the event will be billed after the event, and due upon receipt. A labor, maintenance, and/or cleaning fee may be imposed for excessively dirty or damaged rooms or equipment.

If you need to cancel your event, cancellation requests need to be submitted in writing to your event contact or to at least 14 days prior to the event date. Cancellations submitted in writing at least 14 days prior to the event will receive their deposit back, minus a $50 processing fee. Cancellations received after 14 days prior to the event date will forfeit their deposit.

Contractor understands and accepts that if it fails to pay bill or any monies due and owing UAA by the scheduled due date, and fail to make acceptable payment arrangements to bring account current, UAA may refer the delinquent account to a collection agency. Contractor further understand that if UAA refers the balance to a third party for collection, a collection fee will be assessed and will be due in full at the time of the referral to the third party. The collection fee will be calculated at the maximum amount permitted by applicable law, but not to exceed 40% of the amount outstanding.

Conditions and Liabilities:
I agree to abide by all University policies, including fire regulations, posting, and alcohol policies. I understand that the UAA campus is non-smoking campus. For liability purposes, I agree to ensure that members and guests of the group will not move or tamper with any equipment, including furniture. I further understand that all facilities and equipment are subject to availability. 

I agree to indemnify, defend, and hold harmless the University of Alaska Anchorage, its employees, officers, agents, and the Board of Regents against any and all claims of injury to person or property due directly from any accident occurring in, upon, or about the premises except to the extent such injury or damage results from gross negligence from the University.