Research Involving External Organizations and Communities
Photovoice Project Guidance
FAQ Page Contents:
- The UAA IRB is the primary Institutional Review Board for all UAA faculty, staff,
and students. If a faculty or staff member is the principal investigator on a project,
a UAA IRB/ORIC application must be filed before submission to any other relevant IRBs.
The UAA IRB will help you determine the need to engage other IRBs, and ORIC staff
will facilitate institutional and individual investigator authorization agreements
as needed. In cases where UAA is a subcontractor or in extenuating circumstances,
the UAA IRB will cede oversight and approval to the primary organization’s IRB to
reduce administrative burden for investigators.
- No. A Principal Investigator (PI) is the contact person who is responsible for all
project operations and oversight of human subject research. Being listed as a PI on
an IRB/ORIC application is not the same as on a grant application. If you do wish
to include more than one person as a PI, then all persons listed as PIs will need
to electronically sign all submissions, amendments, reports, updates, and any other
documents required for the research. Because of this, it is often more efficient to
designate one person as the PI for the application.
- Only full-time faculty (clinical, term, tenure track, research) or staff may serve
as the PI. Anyone who holds an Adjunct or Affiliate Faculty position should secure
a project sponsor, who must be full-time faculty or staff as defined above. The PI
will be required to sign off on the proposal and assist the Adjunct or Affiliate Faculty
member to navigate the UAA infrastructure, policies, and procedures as needed.
- The IRB does not support the idea that students serve as the Principal Investigator
on a project. PI responsibilities should be assumed by the Faculty Advisor. An IRB
designation as PI has no bearing on funding, publication, or other measures and the
PI is the person who is responsible for all project operations. Students should not
be placed in a position to assume overall responsibilities of research.
- Anyone who will work with the data, recruitment, interact with participants (consent,
collect information, contact, etc) should be listed under project personnel/staff.
Their organizational affiliation should be included.
- It is a federal requirement that all institutions conducting federally-funded Human
Subjects Research (HSR) provide proof of HSR trainings. Anyone submitting an HSR proposal
to the UAA IRB/ORIC must include a certificate of completion of training, regardless
of the level of review. See the NIH's Training & Resources - Human Subjects page for further information on this topic.
- All persons directly involved with human subjects research should take this training
course, regardless of whether they are faculty, students, staff or if they are directly
affiliated with UAA. If you are working on a human subject research project in which
some of the other investigators are not affiliated with UAA, the other individuals
are still required to have taken training in human subjects research protections,
and there are other considerations involved when non-UAA individuals are helping to
conduct UAA research.
- Yes. There are a number of other courses that meet this requirement. If you have already
taken a training course from another institution within the last three years, then
you do not need to take the UAA recommended course. However, you do need a certificate
proving that you have completed the training within the last three years, and the
content of the training may need to be evaluated.
- Yes. You should attach a copy of the certificate to any proposal that is submitted
to the UAA IRB/ORIC for review. If you took a course from another institution, then
you would need to attach that certificate the same way. If you do not provide proof
that you have received training in human subjects research protections, then your
proposal will not be reviewed by the UAA IRB.
- The training certificate is good for three years. You need to complete a CITI refresher
course after three years. For more information on training, go to our IRB Training & Certification page
- Yes, there are modules about the HIPAA regulations, as well as a specific course focused
on HIPAA compliance for researchers. If you would like to view more information about
HIPAA, please refer to the HHS HIPAA website.
- Depending on your turnaround time needs and available IRB/ORIC personnel, we can often
help with the application or answer questions. However, this will not constitute a
formal review, and formal reviews—and approvals— are only given over IRBNet.
- Once a project is submitted via IRBNet, we respond as quickly as possible and will work closely with the PI to ensure that
any needed changes are communicated clearly and subsequent re-submissions are reviewed
in a timely manner. Timelines are outlined on our Submitting a Proposal page.
- For complete information about IRB review procedures of each kind, please refer to
the IRB's SOPs, found on IRBNet in the UAA IRB Forms & Templates library for researchers. You must create an IRBNet account and affiliate with UAA in order to access this library.
- Responses to a request for information or modification should be provided within 30
calendar days from the date of the IRB/ORIC correspondence. In most cases, new application
and amendment modification requests will be closed if the response exceeds 30 days,
which would require resubmission. In cases where the required information makes this
not feasible, please notify the IRB in advance.
- Per federal regulations, IRB records, including consent forms, should be kept for at least three years. If you are a student and do not plan on being at UAA for three years, the materials
should be stored securely on campus with your faculty advisor. The retention period
may be longer depending on the study.
- No. While the IRB/ORIC requires a statement of compliance with Accounts Payable (AP)
requirements, the review only assesses the presence or absence of such a statement,
and whether the stated incentives are not so large as to provide undue influence and
are distributed in an egalitarian manner. Ensuring compliance with UAA AP policies
should be navigated between the PI and UAA AP.
- The IRB is not the party responsible for approving DUAs. While the IRB requires a
DUA be submitted with a proposal review (as warranted), the IRB’s review only assesses
the alignment with the data specified in the IRB application, including the presence
of personally identifying information (PII) and protected health information (PHI),
and verification the DUA has been duly completed.
- For questions about human subjects research, please contact the UAA Office of Research
Integrity and Compliance at (907)-786-1099 or firstname.lastname@example.org.