Accounts Payable & Travel

Fiscal Year End

UA Year-End Finance Closing Intructions

Concur FYE22 Travel Instructions for closing FY22 Expense Reports.

 

News and Updates--Accounts Payable

Gift, Award, and Prize Required Taxable Status Determination Form Policy

Effective May 1, 2022, if a U.S. tax resident receives a single gift, award, or prize of $49.99 or less and it is not reasonably expected that aggregate payments to that person will exceed $600 in a calendar year, then the supporting fiscal staff are not required to collect a Taxable Status Determination Form - Gifts, Awards, and Prizes from the individual. If a U.S. tax resident receives a single gift, award, or prize of $50 or more, or it is reasonably expected that the aggregate payments to that person will exceed $600 in a calendar year, or a nonresident alien receives a gift, award, or prize of any amount, then the supporting fiscal staff is required to collect a Taxable Status Determination Form - Gifts, Awards, Prizes from the individual.

This Taxable Status Determination Form (TSDF) Policy for Gifts, Awards, and Prizes does not override the current policies in place regarding account code use, required approvals, and required documentation for gifts, awards, and prizes.

TSDFs must be submitted to UAA Accounts Payable (UAA AP) via DocuSign (uaa_accountspayable@alaska.edu), password
protected PDF via email (uaa_ap@alaska.edu) or mailed to P.O. Box 141609, Anchorage, Alaska, 99514 within the calendar year that the payment is issued. TSDFs for nonresident aliens must be submitted to UAA AP and fiscal staff must receive approval to disburse the payment from UAA AP before the gift, award, or prize is given.

Memo: Gift, Award, and Prize Required Taxable Status Determination Form Policy

Research Subject Payments Required Taxable Status Determination Form Collection Policy

Effective today, January 20, 2022, if a PI pays a U.S. tax resident a single payment of $49.99 or less and the PI does not reasonably expect that aggregate payments to that person will exceed $600 in a calendar year, then the PI is not required to collect a Taxable Status Determination Form - Research Subject Payments from that subject. If a PI pays a U.S. tax resident a single payment of $50 or more, or reasonably expects that the aggregate payments to that person will exceed $600 in a calendar year, or pays any amount to a nonresident alien individual, then the PI is required to collect Taxable Status Determination Form - Research Subject Payments from that subject.

Taxable Status Determination Forms must be submitted to UAA Accounts Payable via DocuSign (uaa_accountspayable@alaska.edu) or mailed to P.O. Box 141609, Anchorage, Alaska, 99514 within the calendar year that the payment is issued.

 Memo: Research Subject Payment Required Taxable Status Determination Form Collection Policy

UAA Cashiering Office Petty Cash Elimination

Starting FY21, UAA Cashiering will no longer accept Petty Cash Vouchers for reimbursement. There are two options for individuals to be reimbursed for business purchases:

Instructions for both forms can be found here.

Anchorage Campus Cashiering Office Petty Cash Elimination Memo

News and Updates--Travel

 

2022 Mileage Rates

The mileage rate for FY23 after July 1, 2022 is $.625. Please use the current mileage form for any non-travel related reimbursement, or the Concur Mileage Calculator for any travel related reimbursement.

Reconciling Airfare with an Unused Ticket Credit Guide

Concur Traveler Training Schedule

All UAA departments have been invited to begin to use Concur. Employee travelers are required to attend a training session before they can use Concur and obtain the new UA Travel Card. Please fill out the registration form for one of the following Zoom sessions:

  • Tuesday September 13, 2022 at 11:00am - 12:00pm
  • Wednesday September 28, 2022 at 1:00pm-2:00pm

News and Updates--Misc

Single-Use Account Payments: The University of Alaska Single Use Accounts (SUA) payment solution is a strategic initiative aimed at replacing check payments with card payments. By enabling vendors to receive payment from the University of Alaska on outstanding invoices via credit card, vendors will see faster payments, improved cash flow and reduced paperwork. To learn more about how SUA works, the many benefits of accepting payments by credit card, and answers to frequently asked questions about Single-Use Accounts, please visit this informational page.

  Useful Links and Resources

  Accounts Payable

  Travel

Contact US

Accounts Payable Email: uaa_accountspayable@alaska.edu

Travel Email: uaa_aptravel@alaska.edu

Phone: (907) 786-1445