Accounts Payable & Travel

News and Updates--Accounts Payable

We have listened to your feedback regarding the Accounts Payable DocuSign Forms and the following changes are taking place:

Beginning October 1, 2018, the DocuSign Employee Reimbursement Request (ERR) and Direct Pay (DP) Forms will be turned off and no longer valid. There will be new ERR and DP fillable PDF Forms available with submission instructions on our Forms page.

Also beginning October 1, 2018, the DocuSign Invoice Approval Forms will be turned off and no longer valid. Please visit the Vendor Payments page for invoice approval process instructions.

All ERRs, DPs, and Invoice Approvals submitted via DocuSign Forms before October 1st will be processed through DocuSign.

News and Updates--Travel

7/3/19: Travel freeze for unrestricted funds effective 7/1/19

The Provost, Vice Chancellor of Administrative Services and Community Campus Directors have the final authority to approve essential travel on unrestricted funds within their units. Unrestricted fund FY2020 travel that was previously approved will need re-approval via email from the Provost/Vice Chancellor/Community Campus Directors. The re-approval will need to be attached to the expense report. Instructions on how to add an additional approver in TEM and Concur for travel that has not been previously approved are below:

Concur Adding Approver Instructions

TEM Adding Approver Instructions

Travel that is not approved by the Provost/Vice Chancellor/Community Campus Director will not be reimbursed.

If you have a trip that was booked in Concur that you need to cancel, please follow the instructions on How to Cancel a Trip Booked in Concur.

5/15/19: A memo about future FY20 travel instructions was sent members of the UAA Banner Finance Listserv.

We are in the depths of Concur (our new Travel and Expense Management System) Implementation meetings. For the most up-to-date information please visit the UA Travel Project Website.

News and Updates--Misc

Single-Use Account Payments: The University of Alaska Single Use Accounts (SUA) payment solution is a strategic initiative aimed at replacing check payments with card payments. By enabling vendors to receive payment from the University of Alaska on outstanding invoices via credit card, vendors will see faster payments, improved cash flow and reduced paperwork. To learn more about how SUA works, the many benefits of accepting payments by credit card, and answers to frequently asked questions about Single-Use Accounts, please visit this informational page.